Executive Assistant

5 months ago

Doncaster, Australia Ambulance Victoria Full time

At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘outstanding emergency health care every time' to life.
About the role
Ambulance Victoria is currently seeking a suitably experienced Executive Assistant to provide a high level of support to the Executive Director, People and Culture.
This 12 month fixed term appointment will be a key member of the People and Culture team. This position will be integral to the provision of a range of efficient, timely and confidential administrative and executive support services to the Executive Director and will be required to act as the first point of contact for all enquiries, mail, and requests for the Executive Director.
With accountability on the management of day-to-day administration and coordination activities, responsibilities include (not limited to):

- All aspects of diary management and associated arrangements, scheduling, and bookings (i.e. meetings, travel, accommodation, events) whilst proactively anticipating the requirements of the Executive Director
- Reviewing and preparing of correspondence, reports, and briefs to ensure all information is collated and disseminated as required in a timely and accurate manner
- Contributing to a safe, lawful, and respectful workplace culture through the modelling of ethical and positive behaviours consistent with the AV values

About you
Suited to motivated self-starter who enjoys a varied and dynamic environment, the successful applicant will possess:

- Strong communication skills with an ability to build and maintain relationships and influence, negotiate, and generate buy-in with a range of stakeholders, both internal and external
- Effective written communication skills with the ability to write in an accurate, clear, and concise manner.
- Extensive experience in Senior Administration, Coordination or Executive Assistant positions, providing support at the senior level, preferably in larger, complex organisations
- Demonstrated success in effective planning, organising and time management and meeting objectives and set timeframes

Working at AV
As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking.
We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community. If you are ready to be an integral part in bringing our values of Care, Accountable, Respect and Excellence to life at AV, we want to hear from you
Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct, and Police Checks.
This position is graded at AV3 under the AV (Management and Administrative Staff) Enterprise Agreement 2021.
Hybrid working options are available however it is essential that the successful applicant maintains a presence at our Doncaster headquarters in line with our Hybrid work model.

How to apply
- Cover letter outlining your experience and interest in the position
- Current Resume

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.

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