Project Co-ordinator

2 weeks ago

Moorabbin, Australia PCI Pharma Services Full time

Life changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.

We are PCI.

Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.

Purpose and description of the role

This role supports assigned Clinical Customer Projects, Project Managers and Associate Project Managers, to ensure that project goals and objectives are accomplished within the prescribed time frame, budget, and in accordance with customer expectations. It diligently manages significant activities pertaining to assigned project to “Provide the industry’s leading customer experience” supporting PCI Clinical Service’s long term growth and success.

The primary responsibilities of this position are to:

- Provide continuous support to the Senior Manager, Project Managers, Associate Project Managers and team by being the daily point contact for day-to-day internal problem solving and trouble-shooting;
Completion of set tasks relating to project specific documentation in line with the approved project proposal as requested;
Manages internal processes to ensure timely completion and expediting of project tasks as required;
Works closely with internal groups including Quality, Warehouse, Production/Labelling and Project Managers to ensure project milestones are achieved;
Creates appropriate tracking tools to provide visibility for department with regard to completion of key documents linked to project management activities, i.e, Registers;
Records data for project specific metrics;
Assists in monthly invoice processing as required;
Consults with Project Managers and PCI internal departments to work through and resolve roadblocks encountered in relation to core activities and responsibilities to achieve project objectives;
Accountable for assigned project tasks using appropriate project planning tools including but not limited to : Creation of minutes, Timelines, Registers and Communication plans;
Support Project Managers on improvement opportunities and strategic initiatives;
Participates in cross functional meetings as relevant to role;
Requires knowledge of and adherence to all PCI, cGMP and cGCP policies, procedures, rules and regulations as applicable to assigned clinical projects;
Performs job duties as assigned by Manager/Supervisor;
May act as a secondary client communication point under guidance of Project Managers or Associate Project Managers for project tasks assigned. Acts as back-up to Associate Project Managers contact for internal communications and troubleshooting;
Participates in training and on-boarding of new employees within same role as requested; and

This position may require additional reasonable hours and/or weekend work.

Qualifications and experience for this position are:

- Associate's Degree in a related field and/or related experience industry experience and/or training;
Basic Mathematical Skills;
Intermediate Computer Skills: Ability to perform more complex computer tasks and has knowledge of various computer programs;
Minimum Professional Proficiency: ability to speak in a way that enables effective participation in various conversations. Ability to read, understand and communicate various types of information to different audiences;

Work independently and/or as part of a team;
Demonstrate excellent time management skills;
Display a willingness to make decisions; and

Adapt to changing work environments.

Demonstrated Behavioural competencies for this position are:
High level of professionalism, ethics, quality of work,

communication and responsiveness at all times

Positive, ‘can-do’ attitude, embraces and ‘lives’ PCI’s Vision and Values

Analytical thinker and solution finder/problem solver

Collaborative, team player

Objective and robust decision maker

Excellent interpersonal, written and verbal communication

Self-motivated and achievement orientated

Trusting and trustworthy

Conscientious and diligent

Positive, embraces and responsive to change

Join us and be part of building the bridge between life changing therapies and patients.

Let’s talk future

Equal Employment Opportunity (EEO) Statement:

- PCI Pharma Services is an Equal _
- Opportunity/Affirmative_
- Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status._

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