Executive Support Coordinator

4 weeks ago


Melbourne, Australia Victorian Building Authority Full time

Location: Melbourne | CBD

Job type: Fixed term / 6 Months

Organisation: Victorian Building Authority

**Salary**: $90,067 - $102,192

Occupation: Administration/Secretarial

Reference: VG/1393_23

Are you a self-motivated, experienced Executive Assistant looking for a career change in 2023? We have a fantastic 6 month opportunity to join our People and Capability team as the Executive Support Coordinator.

As the Executive Support Coordinator - People and Capability you will provide high-level business support and coordination of a broad range of business activity across the People & Capability division.

This role actively supports the Executive Director, People & Capability to deliver on key business activities by providing high-level administration support, generating a range of correspondence, briefings, reports, monitoring and evaluating systems, undertaking research, providing project management administration, and maintaining effective records management.

The role requires a professional, proactive self-starter with strong skills in communication, organisation and planning, team work and stakeholder relations.

The ability to work with limited supervision in a complex, sensitive and fast paced environment where adapting to changing priorities is essential.

**What we are looking for**:

- Extensive experience in the provision of high-level administrative support within a Human Resources environment with demonstrated ability to align an administrative function to divisional goals and objectives.
- Excellent written communication and stakeholder management skills including the ability to prepare clear, concise and accurate documentation and effectively liaise with a range of stakeholders.
- Demonstrated ability to manage confidential matters with tact and diplomacy, maintain impartiality and professionalism and take a strong ethical stand to protect against conflicts of interest.

**VBA Commitment**

We value and encourage flexibility for all, and so we support all our roles to be worked flexibly in some way, including part-time, to support a diverse, adaptive, and high-performing workforce. We encourage you to discuss flexible work options with the hiring manager during the recruitment process.

**Working at the VBA - what you can expect**
- A hybrid working model
- Flexible work options including part-time, compressed work schedules, flexible start and finish times, and purchased leave options.
- A competitive salary, 10.5% superannuation and an annual Agility Allowance

**How to Apply**:
We require you to upload:

- A detailed copy of your resume
- A cover letter outlining your relevant experience and how you feel it aligns to the role.
- Any other quals or licence if applicable

**Important information


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