Office Administrator/business Administrator

4 days ago


Canberra, Australia Arup Full time

Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do.

Seventy-five years ago, we created a home for creative thinkers seeking to solve the world’s biggest challenges. Today, a collective of 16,000+ Arupians gather across the globe from 140 different countries to build a sustainable future.

At Arup, you’ll do more than work — you’ll shape a better world.

**About this role**
This role will see you monitor and oversee the facilities and operations of the Canberra Office and provide assistance to the Infrastructure Team, by providing high-quality and timely administrative, commercial and bid support. Arup can offer you the opportunity to develop your career within our expanding Canberra operations and to work alongside a high performing and collaboratively team to achieve business outcomes.

**What will I do?**
- Provide financial administrative assistance including processing supplier and subconsultant invoices, credit card reconciliations and generating system reports.
- Oversee the management of facilities by liaising with Building Management and suppliers, coordinating maintenance and repair of office facilities, ordering office supplies, and administering security registers and staff lockers.
- Attend safety meetings, coordinate HSE checks, maintain register of First Aiders, Fire Wardens & training register, ordering of PPE equipment and administration our emergency system, Everbridge.
- Provide business administrator support to the Infrastructure Team including processing expense claims, calendar management, word processing, printing & binding tenders/reports, and liaison with key personnel to ensure the timely delivery of information and coordinating of tasks.
- Work collaboratively with the other office administrators around the region for consistency with operations and facilities.

**What will I bring?**
- Excellent communication, interpersonal, and time management skills, with a proven history working collaboratively within a team and wider business.
- A can-do proactive attitude with the ability to multitask and balance demands.
- Proactive approach to taking responsibility for tasks and delivering appropriate solutions, while adapting workflow to accommodate individual teams/co-workers.
- Experience in reviewing, proofing, and editing documents, Checking the quality and accuracy of your own and others’ work.
- Ability to show initiative in the delivery of task and the capability to work autonomously when required

**Our firm**
Dedicated to sustainable development, the firm is a collective of designers, advisors and experts working across 140 countries. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology and rigour to shape a better world.

We create spaces where everyone feels safe, seen and included and able to perform at their best. We take an approach to flexible working that supports the diversity and well-being of our members.

Are you ready to shape a better world?

Arup does not accept unsolicited resumes from recruiters or employment agencies.

LI-DT1 #LI-Hybrid



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