Daily Organiser

4 months ago

Ballarat, Australia Schools (Government) Full time

Location: Western Region | Ballarat

Job type: Full time / From 07/10/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1434521

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
**Daily Organiser**

**Key role**
- Ensure the smooth daily operation of the school program by covering classes when staff are unavailable or when there is an alternative program required.
- Maintain accurate records of class coverage, staff absences, staff extras, CRT use, and local payroll teaching staff
- Manage Casual Relief Teachers and their effective integration into the school, including the development of an induction package and process.

**Typical duties (but not limited to)**:

- Proactively manage the resourcing of teacher absences and rescheduling of staff and classes, including the employment of suitable CRTs.
- Oversee procedures for the administration of replacement teachers, ensuring a balance between existing teaching staff and CRTs.
- Ensure the completion of CRT coverage before the start of the school each day.
- Oversee the online Daily Organisation system (Google Drive)
- Liaise with Learning Area Leaders to ensure lesson plans are available for replacement staff
- Document and report daily absences and coverage to principal class.
- Working with Assistant Principal and staff to reorganise classes and arrangements for incursions, camps and special events.
- Manage extraordinary room bookings for meetings and special activities.
- Regularly update CRT handbook and induction processes in conjunction with Assistant Principal.

**General**
- In-depth knowledge of Daily Organiser online processes.
- Advanced level of administrative and organisational skills with the ability to work independently as well as part of a team
- Maintain strict confidentiality in relation to all staff operations in general
- Be familiar with, and comply with, all relevant department and school policies and procedures
- Participate in team meetings as required
- Support General Office Reception as required
- Other duties as directed by the Principal Team/Business Manager

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- In consultation with the principal, determine and manage work priorities within the school office
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Manage client reception and office operations
- Liaise with school staff in regard to support requirements
- Coordinate staff timetabling
- Undertakes VASS and/or VET administration support
- Supports the first aid facilities and assists in delivering first aid to students

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employ

  • Front Desk Receptionist

    6 months ago

    Ballarat, Australia George Hotel Ballarat Full time

    Guest Service Agent/ Receptionist Quality Inn The George Hotel The successful applicant will be responsible for engaging with guests and patrons of both properties as first point of contact. This position offers a range of duties including, but not limited to; Processing all levels of accommodation reservations from multiple sources, Guest interactions,...

  • Support Worker

    7 months ago

    Ballarat, Australia annecto Full time

    Ballarat and Central Highlands, VIC, Australia - Casual **Aged Care Support Workers - Ballarat & Central Highlands Region** Annecto is a not for profit social purpose organisation, that is all about what's important to people. Annecto values diversity and we need people like you. **About the Role** Support Workers are at the forefront delivering quality...

  • Meaningful Life Partner

    7 months ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Part time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Health and Allied Health Reference: 18651 **Meaningful Life Partner - Ballarat** **$28.28 - $31.02** **Multiple part time positions available** **About the role** An exciting opportunity is available to be a part of our...

  • Flight Operations Officer

    8 months ago

    Ballarat, Australia Rex (Regional Express) Full time

    An excellent opportunity exists for a suitable individual to join the AAPA Victoria Flight Operations team as a Flight Operations Officer. This position will be based at our Flight Operations Centre located at Ballarat Airport, Victoria. **Reporting**: This position reports to the Operations Manager. **Position Responsibilities**: - Assist with transport...

  • Finance Support Officer Revenue

    7 months ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Accounting, Administration/Secretarial Reference: 18909 **Finance Support Officer (Fixed Term Contract - One year Maternity Leave Cover)** $29.57 per hour 80 hours per fortnight + monthly ADO **About Grampians...

  • Residential in Reach Program Assistant

    7 months ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Part time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18607 **About the role**: The Residential In Reach Program Assistant will provide first class administration support and data entry. You will be an integral part of the small team and...

  • Front Office Administrator

    6 months ago

    Ballarat, Australia Ingenia Communities Full time

    You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.- We are a leading Australian property group that own, operate and develop a fast-growing portfolio...

  • Caregiver Opportunity in Ballarat

    4 weeks ago

    Ballarat, Victoria, Australia integratedliving Australia Ltd Full time

    The PositionAs a Caregiver with integratedliving Australia Ltd, you will provide domestic assistance, intimate personal care, and support to clients in their homes. This rewarding role involves implementing health and wellbeing initiatives, assisting with transportation, and helping clients achieve optimal health outcomes.We offer competitive hourly rates of...

  • Disability Support Worker

    6 months ago

    Ballarat, Australia Melba Support Services Full time

    Melba Support Services are actively recruiting for Disability Support Workers to join our team on a Casual basis in Ballarat. You will work alongside an engaged, committed, and expert team to ensure the people we support lead happy and fulfilling lives. At Melba, our culture, supports, and frameworks are all built on a foundation of human rights and zero...

  • Communications Officer

    3 months ago

    Ballarat, Australia City of Ballarat Full time

    **Fixed Term Contract (January 2026), Full Time with Monthly RDO option**: - **Band 6 salary range $88,800 to $98,500 per annum plus super****: - **Exciting opportunity to deliver communications on city shaping projects** **Position Objectives** This Communications Officer role is part of the City of Ballarat’s Communications and Design team and is...

  • Disability Support Worker

    3 months ago

    Ballarat, Australia Melba Support Services Full time

    **AI GENERATEDD** Melba Support Services are actively recruiting for Casual Disability Support Workers to join our team in Ballarat. You will work alongside an engaged, committed, and expert team to ensure the people we support lead happy and fulfilling lives. At Melba, our culture, supports and frameworks are all built on a foundation of human rights and...

  • Finance Support Officer Revenue

    6 months ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Accounting, Administration/Secretarial Reference: 17504 **Finance Support Officer** $58,442.80 per annum 80 hours per fortnight + monthly ADO **About Grampians Health** Grampians Health was established 1 November 2021,...

  • Personal Care Assistant

    2 months ago

    Ballarat, Victoria, Australia VMCH Full time

    About the roleWe are seeking a Community Support Assistant to join our Homecare team at VMCH. In this role, you will provide high-quality support to our valued residents, assisting them with daily living activities such as personal care, domestic tasks, and social and recreational activities.Key responsibilitiesAssist clients with personal care, including...

  • Childcare Operations Manager

    5 days ago

    Ballarat, Victoria, Australia Extend Australia Pty Ltd Full time

    Job DescriptionA rewarding role awaits an experienced and passionate Childcare Operations Manager to oversee the day-to-day management of our Outside School Hours Care service.About the RoleManage the daily operations of the service, ensuring a safe and engaging environment for children.Plan and deliver high-quality activities that promote learning and...

  • Meaningful Life Partner

    7 months ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time, Part time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Health and Allied Health, Other Reference: 18040 **Meaningful Life Partner** **$28.28 - $31.02** **Part time positions available** *** **About the role** An exciting opportunity is...

  • Human Resources Administrator

    7 months ago

    Ballarat, Australia Brandt Tractor Full time

    **Are you looking for the next step in your career?** Brandt is currently seeking a Human Resources Administrator to support our team across Australia and New Zealand. **_About us:_** With dealerships across Canada, New Zealand and Australia, we are a global team with one shared purpose. It's our mission to enable our customer's success by providing...

  • Executive Administrator

    4 weeks ago

    Ballarat, Victoria, Australia WizeTalent Full time

    About SJ ButlerWe prioritize our team's growth, work-life balance, and job satisfaction. We offer clear career advancement paths, a supportive culture, and flexible work options.Our Ballarat office is where you'll find us, offering a competitive salary of $80,000 + Super, Monday to Friday, 9:00 am to 5:30 pm.The ideal candidate will have excellent...

  • Meaningful Life Partner

    7 months ago

    Ballarat, Australia Ballarat Health Services Full time

    **Meaningful Life Partner - Ballarat** **$28.28 - $31.02** **Multiple part time positions available** **About the role** An exciting opportunity is available to be a part of our Ballarat care community's new Meaningful Life Model of Care in Ballarat. The Partner is responsible for the implementation of meaningful engagement that gives daily purpose to our...

  • Support Worker for Elderly Community

    4 weeks ago

    Ballarat, Victoria, Australia VMCH Full time

    About the RoleVMCH is seeking a compassionate and caring Support Worker to join our team in providing one-on-one support to elderly members of our community.As a Support Worker, you will be responsible for assisting clients with their daily needs, promoting independence and dignity. You will work closely with our at-home care team to understand each client's...

  • Accounting Operations Manager

    4 weeks ago

    Ballarat, Victoria, Australia WizeTalent Full time

    About WizeTalentWe prioritise your growth, work-life balance, and job satisfaction. Our company offers clear career advancement paths, a supportive team culture, and flexible work options. You'll have the opportunity to build meaningful client relationships and work with innovative tools in an environment that values collaboration and impact.Position...