Admin Officer/facilities Manager

2 weeks ago

Geelong, Australia Schools (Government) Full time

Location: Geelong

Job type: Full time / From 20/05/2024 - 15/11/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1413174

**Selection Criteria**:
**SC1** Demonstrated capacity to liaise, engage and supervise the work of external contractors and other support staff.

**SC2 **Technical knowledge and expertise relevant to the position including experience in software systems. Experience in AIMS and CASES21 is preferred but not essential.

**SC3 **Demonstrated capacity to coordinate and manage projects relating to buildings, grounds and overall school improvement.

**SC4** Demonstrated capacity to support the administration team with first aid and general administration duties as required in a busy school office environment

**SC5 **Demonstrated understanding in relation to Risk Management and Occupational Health and Safety.

**SC6 **Demonstrated high level oral and written communication skills, phone manner and the ability to work and communicate effectively with a range of people including leadership, staff, suppliers and other stakeholders.

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Administration Officer Reception**Administration Officer Reception**

**Administration Officer Reception**

Under direction, undertake duties that might include:

- Provide advice and information to community members in relation to office administration functions, enrolments, purchasing, attendance, filing, receipting payments, copying and secretarial work, CASES21
- Maintain and update office records, enrolment data, diary records, and basic written records
- Provide first aid and document first aid administration
- Receive visitors to the school and manage enquiries made to the general office in relation to school business
- Respond to and/or direct all communications made to and within the school appropriately
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Coordinate the delivery of administrative services within the school
- Liaise with colleagues to support the efficient operation of day-to-day activities, excursions, and events
- Develop and implement strategies to ensure effective administration procedures
- Coordinate the implementation of requisitioning, purchasing and issuing procedures
- Liaise with school staff in regard to support requirements

**Facilities Management**
- Supervision of staff and external contractors.
- Leading OHS induction and co

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