Vendor Coordinator

2 months ago

Brisbane, Australia Bank of Queensland Full time

**About the Role**
An exciting opportunity exists to join BOQ Group as a Vendor Coordinator in our Group Tech division.

You will be responsible for sourcing new personnel and reconciling finances with vendors. It plays a crucial role in ensuring the surge workforce is adequately staffed while maintaining financial transparency and accuracy.

This role requires a combination of resource utilisation, and finance skills to effectively manage these responsibilities.

**Key Accountabilities**:
Sourcing New Personnel:

- Identify staffing needs based on ART & program requirements.
- Collaborate with team managers & practice leads to define job skills needed from vendors.
- Onboard vendor resources into BOQ Group systems.

Supplier Management:

- Identify and manage relationships with vendors.
- Address any issues or discrepancies with suppliers and ensure timely resolution.
- Maintain a database of approved suppliers and track their performance over time.

Financial Reconciliation:

- Collaborate with the finance department to reconcile invoices and payments related to vendor-related services.
- Verify that supplier invoices match agreed-upon terms, pricing, and services rendered.
- Address discrepancies or billing errors with suppliers and work to resolve them.
- Ensure accurate tracking of expenditures related to vendor resources.
- Prepare regular financial reports and updates for management.

Compliance & Documentation:

- Ensure that all sourcing and financial reconciliation processes adhere to the bank requirements.
- Maintain accurate records and documentation related to resources under management.

Data Analysis & Reporting:

- Analyse data to identify trends, areas for improvement, and cost-saving opportunities across vendors.
- Prepare and present reports on financial performance to senior management.

Continuous Improvement:

- Continuously assess and refine sourcing and financial reconciliation processes to enhance efficiency and cost-effectiveness.
- Seek feedback from stakeholders to identify areas for improvement.

Communication & Collaboration:

- Maintain effective communication with various stakeholders.
- Collaborate with cross-functional teams to ensure alignment between surge resource needs and financial objectives.

**About you**

If the above sounds like you and you feel you can bring enthusiasm and energy to a high performing Workforce Optimisation team, we would love to hear from you
**About Us**
BOQ Group is a truly unique group of challenger brands with a purpose - to provide a genuine alternative to Australian financial services for customers and employees.

Our family of brands (Bank of Queensland (BOQ), ME Bank, Virgin Money Australia, BOQ Specialist), each come with their own defined customer audience and brand personality, but share one goal - to build social capital through banking. That’s creating trust with customers, exploring staff potential and believing that tiny gestures and big ideas can change the world for communities.

BOQ Group’s inclusive vision is to foster a workspace that values and leverages difference and creates new possibilities, a place where our people feel confident to bring their best selves to work every day. We embrace difference and believe that our workforce should reflect the customers and communities that we serve.

Since 2021, BOQ Group is recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

In 2023, we successfully implemented an innovative Reconciliation Plan, driving positive change and promoting inclusivity across BOQ Group.
**Our Benefits**
- Flexible working arrangements
- Discounted financial products
- Salary sacrificing options
- Paid parental leave with no minimum
- Purchase annual leave
- Discounted private health insurance plan
- Employee Assistance Program (EAP)
- Access to employee network groups focused on First Nations Reconciliation, LGBTQIA+, Multicultural, Gender, Early Careers and accessibility
- BOQ Group is a member of Pride in Diversity and a participating organisation in the Australian Workplace Equality Index

**How to Apply**

BOQ Group is committed to diversity and an inclusive workforce. Aboriginal and Torres Strait Islander People are encouraged to apply.

We celebrate, value and include people of all backgrounds, gender and expressions, sexualities, cultures, bodies and abilities. When you apply, you are welcome to tell us the pronouns you use and please let us know any reasonable adjustments you may need during the interview process.

If you are successful for a role with BOQ Group, it is a condition of employment that background screening is completed to ensure that the Bank complies with its obligations under the Anti-Money Laundering and Counter Terrorism Financing Act. These checks may include, but are not limited to: identity, verification, reference checks, criminal background checks, immigration checks, verification of academic qualifications, bankruptcy c

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