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Accounts Payable Officer

2 months ago

Cremorne, Australia Stable Research Full time

**Bastion Agency**

**Role Title - Accounts Payable Officer**

**Location - Melbourne**

**Bastion** was founded in 2009, built with the goal of bringing together world-class independent marketing communication agencies and experts, with complimentary skillsets, to deliver work that truly makes a difference.

Bastion offices are filled with experts who think creative, code, data, research, relationships, reputation, strategy, experiences and much more.

Our culture is built on integration, collaboration, diversity, curiosity, creativity, and fun. We ask our team to be all in, to relentlessly think, pursue and discover imaginative ways to advance our client’s business, challenge norms, reject mediocrity and dare to be different (because the same is, well, just the same). We are never afraid to go against the grain in order to do work that moves people.

**Role Overview**

We are looking for a motivated and experienced **Accounts Payable Officer **to join our corporate team. You will be reporting to the Corporate Team and will join a supportive team environment that values unique and diverse thinking.

**Responsibilities**
- Record, code and process a high volume of invoices in an accurate and timely manner
- Record, code and process credit card transactions
- Adherence to purchase order procedures.
- Record, code and process staff expense reimbursements and other claims (allowances, etc) and provide training/guidance where appropriate.
- Reconcile supplier statements.
- Handle supplier queries by providing excellent customer service.
- Following up on unapproved invoices
- Preparing weekly Supplier payment working file to be reviewed by Corporate Team and approved by the CFO
- Processing weekly supplier payment run.
- Distributing of Remittance advice
- Management of accounts inbox ensuring all new items are actioned in a timely manner and following up on unresolved approvals / queries.

**Other Important Tasks**
- Communicating with staff regarding supplier payments
- Staff/Contractor relationships and Terms of Contract
- Other ad hoc tasks as directed.
- Identification and implementation of process improvements
- Maintenance of AP process document with a view to continually improving the process

**What You Bring**
- 3+ years’ experience in Accounts Payable and fulfilling similar role requirements.
- A solid understanding of financial principles and bookkeeping
- Thorough attention to detail and reconciliation skills
- Considerable experience with online accounting systems.
- Ability to work autonomously and be a key contributor to the finance team.
- Excellent written and verbal communication, and an outstanding phone manner.
- Problem solver
- Sufficient knowledge of Microsoft Excel

**What We Offer**
- Flexible work in a hybrid work environment with mental wellbeing initiatives
- A supportive culture focused on collaboration and personal growth
- A truly integrated agency network that includes research, data, insights, creative, digital, experiential, reputation management, content production, performance, earned media, etc.
- The opportunity to lead fully integrated campaigns that expand your experience in the marketing and communications landscape
- Robust G&D program training throughout the year
- Happy Days
- Culture Club: a calendar of events that connects our team in creative and fun ways
- The Bastion Evolve mentoring program
- Inclusive parental leave that offers 12 weeks paid leave for primary carers
- CSR leave
- International Exchange Program

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: $33.00 per hour

**Benefits**:

- Work from home

Schedule:

- Day shift

Ability to commute/relocate:

- Cremorne, VIC 3121: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Accounts payable: 3 years (required)

Work Authorisation:

- Australia (preferred)

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