Trainee Site Administrator

3 days ago

Eagle Farm, Australia HITACHI RAIL STS AUSTRALIA PTY LTD Full time

**About Us**

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

**Description**

The primary purpose is to provide administrative support to the Construction and Testing and Commissioning teams.

Key accountabilities:

- Maintain efficient filing and archiving system, coordinate site requests, and mobilization requests in accordance with organisation procedures and quality control frameworks.
- Manage procurement of PPE, purchase requisitions, and handle administrative tasks such as training coordination and stationery supplies.
- Contribute to the national rollout of competency databases and ensure compliance with safety regulations.
- Coordinating and taking minutes for all internal and external meetings - distributing and follow up actions.
- Managing project specific materials schedules and registers in accordance with procedures.
- Liaising with suppliers, raise & expedite purchase requisitions and deliveries to meet project schedules.
- Maintain staff rosters & Fatigue Management records.
- Supporting the weekly and monthly Project reporting requirements

Skills and experience:

- Interest in pursuing a Traineeship in Business or similar.
- Exceptional organisational skills and attention to detail.
- Demonstrated time management skills.
- Strong communication abilities to collaborate effectively with team members and stakeholders.
- Understanding of administrative tasks and using software from the Microsoft Office suite.
- A keen interest in construction or engineering would be advantageous.

At Hitachi Rail, we know that a diverse business is a sustainable business. Working collaboratively with a range of internal networks, we’re continuously improving our policies and products. From accessible, sustainable design to achieving a better gender balance. We base these efforts on our core values: Harmony, Sincerity, and Pioneering spirit. And by aligning with these, we’re able to create a workplace where people not only feel comfortable but are given opportunities to thrive.

What we offer:

- Be part of a Global Company that offers a great work life balance.
- Many opportunities to progress your career with training and development available.
- Salary Continuance Insurance

LI-CL1

**At Hitachi Rail, there is a place for everyone. **We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. **It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

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