Project Coordinator

3 weeks ago

Sydney, Australia Infinity Full time

These new positions have arisen due to growth within both our Sydney And Melbourne operations.

**Our Company**

Infinity is a Tier 2 construction company operating in Sydney and Melbourne markets. We undertake projects up to $150m in both private and public sectors. Infinity was established 30+ years ago and has built its reputation on outstanding customer service and delivering exceptional projects across a diverse portfolio. Our continued growth is due to our loyal client base who trust us with their innovative and award-winning projects.

This is your opportunity to be part of a dynamic construction team operating in a wide range of sectors including: Commercial, Built-to-rent, Aged Care /Seniors Living, Student Accommodation, Hospitality/Hotels, Luxe residential, Industrial, and bespoke projects

**Our Culture**

Infinity is a values-based company where accountability, safety, sustainability, and trustworthiness are highly valued and underpin how we do business with our clients, employees, and partners/suppliers. Working collaboratively and in partnership is a very important part of our ethos and we pride ourselves on timely payment of our suppliers and subcontractors.

We are renowned for the long-term tenure of our employees, and we are committed to the development, coaching, and mentoring of our staff, as well as providing career progression and professional development opportunities.

The Company has grown significantly over the last few years and has built a supportive, transparent, flexible and close knit culture. We are ISO and OFSC accredited and have a pipeline of projects across New South Wales and Victoria.

Who Are We Looking For?

Infinity is seeking a degree qualified project coordinator with a least one years experience.

You will report to the Contract Administrator (CA) and works collaboratively with the project team and other associated partners.

You will be purpose driven and enthusiastic and have a positive, hand on approach to your role.

Key responsibilities

Reporting to the nominee of that department, your roles and responsibilities include, but are not limited to the following rotations:
**A) Estimating Rotation**:

- Drawings and Documents
- Set up tender files on server and prepare tender folders
- Print, date stamp and collate drawings/documents
- prepare drawings and document registers
- Communication
- Call subcontractors to ask if they wish to price
- Contact all subcontractors and chase up pricing
- Call subcontractors and confirm receipt of trade packages
- Call suppliers for rates and information
- Trade Packages and Printing
- Assist in sending out trade packages to subcontractors (primary packages), through Buildtools.
- Select drawings and specifications and send out to subcontractors for secondary packages, through Buildtools
- Measurement and Analysis
- Measurement of selected trade packages using Buildsoft
- Prepare trades and supplier tender analysis spreadsheets
- Subcontractor Tender Submission
- Assist in the preparation draft tender submission and tender schedules and liaise with appropriate staff member and obtain information required
- Format and finalise tender submission and print/download
- Continually update subcontractor register as prices are received/declined etc
- Administration
- Continually update the subcontractor data base with new subcontractors and Expression of Interest received
- Keep a register of all addendums and notice to tenderers, date stamp etc
- Collate all files, drawings, correspondence etc after tender submission

**B) Contract Administration Rotation**:

- The timely issue and preparation of work packages and documentation for tender by potential sub-contractors and to ensure that tender documentation includes for all necessary information including special conditions in order for tenderers to submit an accurate price.
- To evaluate potential sub-contractors to ensure that they are capable of complying with sub-contract requirements.
- To receive and assess tenders and provide all information including Project Budget to allow the Project Manager to make an informed decision about which tender to accept
- To put together the sub-contract documents for review by the Project Manager prior to issue for signature.
- To issue the sub-contract and follow up receipt of the same from sub-contractors, check for changes and advise the Project Manager of the outcome in readiness for Director Signature.
- To assist the PM with the finalisation of the Procurement schedule.
- To call prices and issue purchase orders for supplies and equipment (when necessary).
- To chase and receive all statutory requirements from Sub-contractors

**C) General Project Administrator Rotation**:

- Imputing project budgets into CHEOPS and update as necessary.
- Administering the sub-contracts in CHEOPS.
- Processing payments for sub-contractors and suppliers.
- Assisting in the formulation of head contract variations.
- Assisting the PM with administering the h

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