Executive Assistant

5 months ago

Brisbane, Australia OnTalent Full time

Very centrally located and state of the art office
- Generous allowances
- Genuinely progressive and supportive environment

Are you ready to embark on an exciting journey at a leading Australian innovative medical research, development, and translation facility? We are currently seeking a dynamic and highly skilled Executive Assistant to join our esteemed team in collaboration with a prominent client. As a pioneering institute, we are committed to revolutionizing healthcare through groundbreaking discoveries and translating them into real-world solutions.

**About The Company**
Situated in the heart of a renowned hospital precinct and supported by grants from governmental entities, our institute houses a collaborative ecosystem of top-notch researchers and support scientists. With a focus on partnering scientific development with the commercial sector, we ensure innovations move rapidly to improve patient outcomes and generate commercial returns.

**Your Role: Executive Assistant to the Chief Operating Officer (EA to the COO)** As the face of the COO's office, you will play a pivotal role in enhancing collaboration with stakeholders and facilitating operational improvements. Your primary responsibilities will include:
**Executive Support**:

- Managing the COO's diary, coordinating meetings, and arranging travel and training.
- Crafting and reviewing correspondence, papers, and presentations.
- Organizing workshops, offsite events, and providing administrative support for projects.
- Efficiently managing information and maintaining accessible filing systems.

**Committees and Meetings**:

- Providing secretariat support for committees, including preparing agendas and minutes.
- Offering guidance on corporate governance processes for senior leadership groups.

**Special Projects**:

- Taking ownership of special projects as needed, continuously seeking ways to improve our practices.

**Your Profile**: To thrive in this role, you should possess:

- **Experience**: Over 8 years of supporting C-suite executives or equivalent, preferably within complex organizational structures.
- **Knowledge**: Familiarity with corporate governance frameworks and providing end-to-end secretariat and administrative support for senior leadership groups and committees.
- **Skills**: Outstanding communication, interpersonal, and diplomacy skills, alongside impeccable grammar and language abilities.
- **Initiative**: The ability to work autonomously, exercise sound judgment, and handle pressure with discretion.
- **Collaboration**: Aptitude for engaging and collaborating with others to achieve collective goals.
- **Qualifications**: Certification in a related field (e.g., business administration, communications) or a desirable Bachelor's degree.
- ** Fast-paced, direct, and focused**: Ready to take on challenges with speed and determination.
- **High emotional and social intelligence**: Building positive and trusting relationships with stakeholders.
- **High quality and standards**: Committed to excellence in all aspects of their work.
- **Caring and engaged**: Passionate about contributing to the betterment of healthcare.
- **Technologically savvy**: Embracing technology to drive innovation.
- **Enjoys support across the continuum from PA to EA**: Embracing teamwork and collaboration.

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