Program Coordinator

2 months ago

Brisbane, Australia Lime Recruitment Full time

Lime Recruitment is currently working with a Queensland government department to recruit a Program Coordinator contract to 28/06/2024 based in the Brisbane CBD and working from home.

As the Program Coordinator you will work closely with the Program Manager in the development of all aspects of the program/project, including scope, cost, budget and funding, timing, engagement and liaison with stakeholder groups and other external project stakeholders where applicable in the improvement program.

**In this role you will**:

- Work closely with the Program Manager to ensure projects are developed to align with agreed objectives and requirements.
- Assist and support the appropriate Program/Project Team in engagement activities with internal and external project stakeholders to ensure the project is developed to align with agreed objectives and requirements.
- Support effective communication and liaison processes with project stakeholders including internal staff, management, and other external project stakeholders are implemented.
- Support and assist the delivery of the program/project, including alignment to project scope, budget (including budget reconciliations), and project management of contracts, contract payments and administration in conjunction with Program Manager.
- Assist with the preparation of program/project reporting mechanisms and ensure they are communicated with internal and external stakeholders as required, including reporting for project delivery office and coordination of external assurance requirements.
- Prepare early versions of project documentation in line with QGCDG and PRINCE2 program/project methodology requirements.
- Ensure, in conjunction with Program Manager, that project resources are efficiently and effectively managed including updating the project schedule when required.
- Prepare and maintain project board documentation including maintenance of the project actions register and coordination of the project risk and issues register.

**You will have**:

- 5 years' experience in a Program/Project Coordinator role or similar.
- Demonstrated high level interpersonal and communication skills to develop relationships with team members and stakeholders and deal with issues of a sensitive nature.
- Proven ability to coordinate projects and delegate activities to meet outcomes within required time frames.
- Coordination of project finances including invoice reconciliation, payments, and budget balancing
- Demonstrated written and verbal communication skills, to ensure clear and concise information is presented to the team, manager, and customers.
- Ability to research current information relating to contract administration legislation, policies, and practices.
- A basic understanding of contract management and administration and understanding of contract documents.
- An understanding of the requirements and management of project boards.
- Ability to analyse, prepare and generate comprehensive reports/documentation in relation to contract administration.
- Knowledge of meeting procedures, recording and production of agenda/minutes and management of subsequent project action registers.
- Contributing to the continuous improvement of quality processes, products, and services, as identified through facilitating review, product analysis, client survey analysis and other research and benchmarking activities, which help establish requirements for the implementation of changes.

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