Finance Office

1 month ago

Canberra, Australia Chandler Macleod Full time

**Location**
***
- Canberra, Australian Capital Territory**Category**
***
- Executive**Salary**
- $ AUD - $ AUD Annual**Posted**
- 28-Nov-2023**Work type**
- Full Time**Contact**
- Jess Kaur**Reference**
- BH-154577As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage a Finance Office - investments Team on a Permanent, Full time basis.

**Role Overview**:
The Finance, Commercial & Legal team is responsible for the integrity of the financial system. In doing so, staff will respect others, co-operate, and assist whenever possible to pursue the aims of the Business Plan. Above all, enjoy their part in the team and the organisation.
This role involves assisting with accounts payable and receivable functions for the Group including the business & retail parks, and not-for-profit entities.

**MAIN DUTIES**:
**Accounts Payable (AP)**
- With direction from the Finance Officer - Accounts Payable, ensure that AP processes are completed efficiently and as accurately as possible, including:

- Processing large volumes of supplier invoices in the system.
- Ensuring payments to suppliers are made within the timeframes as set by company policy and the Finance Manager.
- Build strong relationships with suppliers and internal stakeholders by promptly and efficiently responding to queries. Accurately reconcile vendor statements to ensure all invoices are processed.
- As directed, complete the end of month reconciliation between the general ledger and the AP aged trial balance.
- Assist with the monthly processing of corporate credit card expenditure for all entities.

**Accounts Receivable (AR)**
- With direction from the Finance Officer - Accounts Receivable, assistance with AR related tasks, including:

- Working constructively with internal stakeholders to obtain information required to raise AR invoices to related parties.
- Accurate and efficient processing of AR invoices to related parties including promptly responding to all queries.

**On occasions, acting as a back-up for**:

- Raising and issuing AR invoices to customers
- Daily imports and exports between Sage (accounting system) and CMS (property system).
- Monthly reconciliation between Sage and CMS for all entities.
- Regularly reconcile customer accounts and work with the Commercial & Legal Senior Administrators to follow up on overdue accounts.
- Report monthly to management on status of outstanding debts.
- Monthly reconciliation of AR sub-ledgers to general ledgers for all entities along with reconciliation of inter-company balances in the AP and AR sub-ledgers.
- Download daily bank statements.
- Receipting of bank deposits into the AR sub-ledger.
- Produce daily Advam (banking transactional data) reports for car parking receipts and process accordingly in AR sub-ledger, along with processing any car park related refunds **.**

**Reception Relief**

In this role, you will be required to cover reception on a rotational roster as directed by HR management. This means from time to time there may be a requirement to assist with reception at last minute therefore positively adapting to this requirement is essential.

**Other**
- Share in delivery of cheque and cash receipts to the nearest bank branch, as required.
- Provide backup on preparation of daily bank reconciliations.
- Monthly& ad hoc Reception relief as requested by Manager, Human Resources.
- Any other ad-hoc tasks as directed by the Management Team.
- The Finance Officer must have a good understanding of the relationship of sub-ledger to General Ledger, and be proficient in Microsoft Office software, including Word, Excel and Outlook.

**Mandatory Requirements**:

- To be eligible applicants must be Australian Citizens.

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