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Office Manager

4 months ago

Surry Hills, Australia e61 Institute Full time

The e61 Institute is a not-for-profit research institute that strives to understand the big economic issues facing our society. We do this by fostering a collaborative community of the best minds from academia, industry, and government. We combine innovative data with state-of-the-art tools from economics, data science, econometrics, and machine learning to answer economic and social science questions through our research projects.

The e61 Institute is currently recruiting for an Office Manager for our Surry Hills office in Sydney.

This is a fixed term contract through February 2024, with potential for permanency thereafter. Reporting to the Chief Operating Officer and the Research Directors, the role will play an integral role in supporting the day-to-day operations of the Institute.

**ROLE RESPONSIBILITIES**

**HR Administration**
- Address HR enquiries efficiently and refer any matter to leadership when required.
- Ensure employee records are up to date and complete.
- Assist in fortnightly payroll preparation.
- Co-ordinate the recruitment process ensuring a smooth and efficient processing of applicants.
- Managing the onboarding and induction of new team members.

**Business systems and support**
- Manage accounts payable and receivable using Xero accounting software.
- Reconcile accounts using Xero accounting software.
- Monitor and administer IT systems such as Office 365.
- Resolve internal IT issues, including escalating and liaising with our external IT consultant where required.

**Website and Social Media Management**
- Update the Institute's website using WordPress (training will be provided).
- Liaise with the external Web Developer as required for updates or problem resolution.
- Work with the research team to generate website and social media content.
- Maintain regular content dissemination across social media accounts.

**Premises management**
- Manage the office facilities, working closely with building management.
- Administer office security systems and access pass allocation.
- Maintain office equipment and supplies.

**Events & Travel management**
- Manage travel bookings and monitor travel budget compliance.
- Maintain the internal events calendar to ensure appropriate scheduling of office visits, seminars, conferences, and internal presentations.
- Work with the research teams to co-ordinate internal events.
- Work with the leadership team to co-ordinate external events.

**ESSENTIAL SKILLS/EXPERIENCE**
- High proficiency in MS Office Suite
- Experience with Xero or similar accounting software
- Bachelor's degree in business administration or similar field preferred
- At least 2 years' experience in a similar role
- Great references

We take our culture seriously at e61. We are looking for, and will happily train, people who support that culture with a great attitude. If you:

- Have great communication skills and a can-do attitude
- Aren’t afraid to take initiative, work autonomously and handle multiple priorities
- Have strong organisation skills and hold your work to a high standard

Then we are looking for you

**DESIRABLE SKILLS**
- Experience with MS Office Admin Console
- Experience with WordPress

**APPLICATION PROCESS**

**Job Types**: Full-time, Fixed term
Contract length: 8 months

**Salary**: $60,000.00 - $80,000.00 per year

**Benefits**:

- Work from home

Schedule:

- 8 hour shift

**Experience**:

- Administration (preferred)

Work Authorisation:

- Australia (required)

Expected Start Date: 12/06/2023