Administration Assistant, Junior School

4 weeks ago


Strathfield, Australia Meriden School Full time

Role Description
Administration Assistant, Junior School

**Reports to**: Head of Junior School, supervised by the Junior School EA

**Hours**: 8.00am - 4.00pm Mondays to Fridays (or equivalent), term time only

The primary role of this position involves reception duties and clerical work.

**Reception**
- Answer the phone and direct all queries to the appropriate person(s)
- Ensure visitors are managed according to the School’s child protection and security protocols.

**Office Administration**
- Ensure Reception is welcoming, orderly, efficient and professional in presentation
- Print notes and correspondence for teachers
- Complete office duties such as copying, sorting, filing, mail outs
- Process forms as required
- Process invoices and distribute to the Business Services
- Organise transport for excursions as required
- Proof read and edit documents
- Prepare written documents to a high standard
- Manage mail distribution and posting
- Receive and direct couriers; order courier services
- Maintain Reception displays including Newsletters, fliers etc
- Other tasks as required by the Head of Junior School and Principal.

**Student Management**
- File correspondence in student files
- Manage the attendance records of girls who arrive and/or depart out of normal school hours
- Contribute to the accurate record keeping of student attendance
- Maintain familiarity with the School’s policies and procedures, especially relating to student wellbeing, attendance,

privacy, communication protocols and emergencies.

**Other**
- Assist with First Aid
- Actively participate in the School’s emergency and WHS procedures.

**Essential Attributes**
- Model the Christian view of, and approach to, interaction with staff members that promotes positive and

harmonious relationships
- Be organised, thorough and accurate
- Be a positive, constructive and flexible member of the staff team
- Have a communicative and collaborative style, with a good sense of team work
- Be thoroughly discreet and confidential
- Be loyal to the Principal, the School and publicly supportive of school related decisions at all times.

May 2024



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