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Executive Support Officer

4 weeks ago

Brisbane, Australia Agriculture and Fisheries Full time

Provide high level, confidential secretarial and support functions, including diary management, to the Chief Information Officer and the Office of the Chief Information Officer within Information Technology Partners (ITP), Department of Agriculture and Fisheries.
- Organise meetings with staff at all levels within the business area, with other public sector agencies, as well as with external organisations and stakeholders.
- Prepare meeting packs for the Chief Information Officer, including liaising with relevant staff and stakeholders to ensure supporting papers are available for meetings.
- Progress the flow of documentation (including correspondence) through the Office of the Chief Information Officer, including following up on outstanding items.
- Liase with other business support staff to ensure administration services and processes are coordinated and seemless across the directorates.
- Review administrative practices and make recommendations to support the ITP change agenda.
- Coordinate travel and accommodation arrangements for the Chief Information Officer.
- Coordinate purchasing requirements using a corporate as required.
- Use discretion, autonomously redirect and respond to matters within defined boundaries.
- Support a positive culture within the office utilising strong interpersonal communication to enable the delivery of effective and timely executive support.

Applications to remain current for 12 monthsThis work is licensed under a Creative Commons Attribution 3.0 Australia License.