Project Adminstrator

2 months ago

Sydney, Australia AECOM Full time

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.

**Job Description**:
AECOM’s Sydney office has an exciting opportunity for a dedicated and experienced Project Administrator to join our Buildings and Places group to support a range of large buildings projects within the infrustrucutre, defence, energy and high-tech sectors.. This is a “hands-on” position where you will be an integral part of our project team, working closely with high performing, industry specialists to help deliver project milestones.

The role of Project Administrator will be to support busy Engineering teams in both Administration and document control, ensuring teams are sufficiently organized and maintain operational practices and consistency for the client.

**Responsibilities will include, but are not limited to**:
+ Meeting coordination, preparing relevant documentation, and taking accurate minutes

+ Document formatting and proof reading

+ Maintaining project registers

+ Performing general administrative duties as required.

+ Providing project support services to support the efficient working of the teams;
+ Coordinating and assisting during internal project audit activities;
+ Other ad-hoc administration duties, as required.

**Qualifications**:
This is a fast-paced role for a proven Project Administrator, ideally with a buildings background or with exposure to the consulting, engineering design or construction industry. To be successful in this role you will have some or all of the following experience:
+ Proven experience in an Administrative or Office Support role

+ Excellent customer service skill set and confident in communication (verbal and written)

+ Prior exposure to admin support such as; management of document formatting & control, and coordination support

+ Ability to maintain and manage various project org charts in line with structural or hierarchical changes

+ Ability to manage day-to-day operations as well as support multiple and varied projects in general administration support

+ Evidence of minute-taking and generating actions from meetings

+ Highly developed communication, analytical and problem solving skills

+ Intermediate to advanced knowledge of Microsoft Word

+ Experience is using document control systems eg aconex/teambinder

+ Data entry and maintaining database information.

You will be a highly motivated and enthusiastic team player who is able to prioritise multiple tasks and meet deadlines. You will have a strong customer-service focus and ability to remain agile in your approach.

Additional Information

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and thei

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