Admin Coordinator

2 weeks ago

Sydney, Australia Amgen Full time

**HOW MIGHT YOU DEFY IMAGINATION?**:
If you feel like you’re a part of something bigger, it’s because you are. At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies. We are also reimagining the most important aspects of our work lives and creating more flexibility than ever before. It’s time for a career you can be proud of. Join us

**Live - What you will do**:
We currently have a rare opportunity to join our Bone and Cardiovascular Marketing team. **This Sydney-based Admin Support role is 22.5 hours a week and can be shorter hours over 5 days or three days a week**. Reporting to the Head of Marketing - General Medicine, the core of this role is administrative support to coordinate and implement promotional activities in line with our Marketing plan.

**Key Responsibilities include**:

- Assist the Marketing team with coordination & implementation of promotional activities of the marketing plan
- Liaise with suppliers and agencies to coordinate various marketing activities from conception to completion including brand name reminders, trade show materials and direct mail activities
- Collaborate with internal stakeholders including Product Managers, Medical, Medical Communications and Ominchannel to support the team in the timely approval of materials via the approvals platform (Veeva Vault)
- Support sales team for in-field meetings: development and approval of invitations, management of RSVPs, collation of feedback forms, printing etc.
- Manage honoraria for specialist speakers: processing of contracts, collection of signed contracts, processing of invoices for payment of honoraria, updating tracking spreadsheet
- Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.
- Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
- Supports in calendar & expense management and other adhoc administration activities

**Win - What we expect of you**:
The proactive, self-directed, motivated, curious and passionate team player we seek has the following qualifications, skills and experience:

- Minimum 3 to 5 years related experience in an administrative support role
- Admin support experience in the pharmaceutical industry (or other highly regulated/compliance-focused area) - strongly preferred
- High School Diploma
- Experience using MS Office tools
- Excellent written and verbal communication skills
- Excellent organizational skills and calendar management
- Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc. preferred
- Work rights and residency in Australia mandatory

**Thrive - What you can expect of us**:
As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.
- Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey
- A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
- Generous Total Rewards Plan—comprising health, finance and wealth, work/life balance, and career benefits—with compensation and benefits rated above 4 stars (out of 5) on Glassdoor

At Amgen we are committed to doing everything we can to deliver for patients, to keep our staff and their families safe, and to help the communities where we live and work reduce the number of people exposed to COVID-19. As a science-based company, we strongly believe that it is our role to lead the way and therefore it is a requirement that all Amgen Australia employees must be fully vaccinated (certain exemptions will be considered on a case-by-case basis).

Amgen is an Equal Opportunity employer and will consider you without regard to your race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Objects in your future are closer than they appear. Join us.

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney diseases, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

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