Clinic Administrator

2 months ago

Sydney, Australia University of New South Wales Full time

**Job no**: 528705
**Work type**: Part Time
**Location**: Sydney, NSW
**Categories**: Administration, Clinical/Medical Research
- **One of Australia’s leading research & teaching universities**
- **Vibrant campus life with a strong sense of community & inclusion**
- **Enjoy a career that makes a difference by collaborating & learning from the best**

**At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.**

The School of Psychology at UNSW is the leading Psychology school in Australia. It is located in the Faculty of Science and is recognised nationally and internationally for its excellence in research and teaching. It offers world class undergraduate psychology degrees, as well as postgraduate professional Masters training in Clinical and Forensic Psychology, an online Graduate Diploma program, and a PhD research program with over 120 students. 40 academic staff conduct experimental research in many areas of Psychology, including behavioural and cognitive neuroscience, perception, learning, memory and cognition, as well as health, social, developmental, clinical and forensic psychology. UNSW Psychology is the only School in the southern hemisphere ranked in the top 30 by discipline in the THES, QS and ARWU rankings. The School has well equipped research and teaching facilities and attracts outstanding staff and students from Australia and overseas. UNSW is located 5 km from the centre of Sydney and is close to other research centres, teaching hospitals, transport, shopping, and beaches.

The Clinic Administrator provides effective day-to-day administrative support within the School of Psychology to ensure all services are provided efficiently to meet the operating needs of the UNSW Psychology Clinic.____________________

About the role
- LEVEL 5 ($85k - $96k) plus 17% Superannuation and annual leave loading
- Fixed Term - 2 years
- Part time (21 hours)

The role reports to the UNSW Psychology Clinic Director and has no direct reports.

**Specific responsibilities for this role include**:

- Provide high level administrative support to the UNSW Psychology Clinic.
- Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
- Provide effective specialist advice relating to administrative guidelines, processes and activities.
- Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
- Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
- Arrange, support and promote meetings and events for internal and external stakeholders.
- Undertake induction and new starter process for new staff and visitors including access to systems and building and site orientation.
- Participate in relevant projects and business improvement activities to streamline processes and facilitate administrative efficiency.
- May supervise students on placement in the clinic in terms of administrative tasks and/or have overall responsibility for the day to day administrative operations of the UNSW Psychology Clinic.
- Oversee the test library’s administrative needs, including cataloguing materials, tracking usage, and assisting staff and students with access to resources.
- Assist with research activities for the Master of Psychology (Clinical) program, including conducting data entry on Qualtrics.
- Maintain clinic records, databases, and systems, ensuring they are up to date and comply with ethical guidelines, privacy regulations, and UNSW procedures.
- Plan and manage clinic events and workshops, including scheduling, room bookings, catering, and preparation of materials.
- Align with and actively demonstrate the Code of Conduct and Values.
- Cooperate with all health & safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the psychosocial or physical health and safety of yourself or others.

**About the successful applicant**

**(Selection Criteria)**

To be successful in this role you will have:

- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
- Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
- Well-developed interpersonal and written and verbal communication skills.
- Demonstrated experience providing effective customer service and support to clients at all levels, and administrative support to clients at all levels within a clinic, university, or heal

  • Receptionist/administrator (English/ Mandarin)

    3 months ago

    Sydney, Australia Timeless Clinic Full time

    Join Our Team as a Beauty Clinic Bilingual Receptionist! Are you passionate about skincare and customer service? Do you have a knack for creating a warm and welcoming environment? If so, we’d love to meet you! We are a premier beauty clinic, and we’re looking for an enthusiastic and organised Bilingual Receptionist (English & Chinese) to be the face of...

  • Skin Clinic Receptionist/consultant(Chinese Speaker)

    2 months ago

    Sydney, Australia Miyoungs Skin Clinic Full time

    **Miyoungs Skin Clinic** We are a clinic that specialises in anti-aging treatments, grounded in Korean beauty principles. From Miyoungs’ flagship clinic in Rhodes and Sydney CBD, our team of practitioners layer aesthetic procedures with prescriptive facial and body care regimes that deliver real results. We are currently looking for receptionists and...

  • Skin Clinic Receptionist/consultant(Chinese Speaker)

    1 month ago

    Sydney, Australia Miyoungs Skin Clinic Full time

    **Miyoungs Skin Clinic** We are a clinic that specialises in anti-aging treatments, grounded in Korean beauty principles. From Miyoungs’ flagship clinic in Rhodes and Sydney CBD, our team of practitioners layer aesthetic procedures with prescriptive facial and body care regimes that deliver real results. Your daily role includes but not limited to: -...

  • Clinical Trials Administrator

    1 week ago

    Sydney, Australia Healthcare Professionals Group Full time

    **Benefits**: - Work for a great sponsor - Opportunity for career development - Rolling 12 month contract with great hourly rate - ASAP start **About the company**: Our client is a global pharmaceutical company that specializes in life-saving medicines. With a presence in over 100 countries, they are renowned for their ground breaking work in the...

  • Administration Supervisor

    2 days ago

    Sydney, Australia Southern NSW Local Health District Full time

    **Employment Type**: Permanent Full Time **Position Classification**: Administration Officer Lvl 5 **Hours Per Week**: 38 **Requisition ID**: REQ326445 **See what we have to offer** **An exciting opportunity to join South Eastern Sydney Local Health District!** The vision for South Eastern Sydney Local Health District (SESLHD) is **_‘exceptional care,...

  • Clinical Trial Administrator

    7 months ago

    Sydney, Australia PSI CRO Full time

    **Company Description** We are the company that cares - for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 2,700 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to...

  • Clinical Campus Administrator, Randwick

    1 week ago

    Sydney, Australia University of New South Wales Full time

    **Job no**: 529763 **Work type**: Full Time **Location**: Sydney, NSW **Categories**: Administration **Clinical Campus Administrator, Randwick** - **Employment Type**:Full - time (35 hours a week) - **Duration**:Fixed Term position until 30th September 2025 - **Remuneration**:$85,717 base (+17% super and leave loading) - **Location**:Randwick,...

  • Clinical Administrator Role Sydney Children's Hospitals

    2 weeks ago

    Sydney, New South Wales, Australia NSW Government Full time

    We are seeking a highly skilled Clinical Administrator to join our team at the Sydney Children's Hospitals Network. This is a permanent full-time position, with an estimated salary of $69,038 - $70,468 per year.Job DescriptionIn this role, you will provide high-quality administrative support to the Clinical School, including preparing non-routine...

  • Clinical Trial Administrator

    8 months ago

    Sydney, Australia Fortrea Full time

    As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff...

  • Clinical Trials Assistant

    1 day ago

    Sydney, Australia IQVIA Full time

    As a Clinical Trials Assistant (CTA) you will support the clinical project team in the following areas: accurately update and maintain clinical systems within project timelines; prepare, handle, distribute, file, and archive clinical documentation and reports; review of study files periodically for accuracy and completeness; prepare, handle and distribute of...

  • Clinical Coder

    6 hours ago

    Sydney, Australia Ramsay Health Care Full time

    **Qualified Clinical Coder - Full time/ Part time** **Position Summary**: - Provide accurate and timely diagnosis and procedure coding for each patient discharged by the Hospital following the relevant Australian Coding Standards and relevant State Coding Advice. - Provide support to the relevant Manager ensuring data is collected, collated and managed in...

  • Clinical Support Officer

    2 weeks ago

    Sydney, New South Wales, Australia NSW Government Full time

    Job OverviewThis role is an exciting opportunity to support nurses, medical staff, and allied health professionals in a dynamic ward/unit environment at Western Sydney Local Health District (WSLHD).About the RoleThe Clinical Support Officer will provide efficient administrative services, working under the direction of the Nurse Unit Manager. Key...

  • Clinical Coder

    1 day ago

    Sydney, Australia Talent Connect Australia Full time

    South West Sydney Location - Government Role - Experience Required **About The Opportunity** Local Hospital located South West of Sydney is recruiting for a Clinical Coder to complement and enhance the current Casemix Coding team. **About the role** The Clinical Coder is responsible for the timely and accurate coding of inpatient episodes of care. **How...

  • Clinical Trials Assistant

    7 months ago

    Sydney, Australia Novasyte Full time

    Job Overview: You will also perform general administrative tasks as needed. You will have excellent communication, computer, and problem-solving skills, and you will be resourceful, analytical, adaptable, and organised. You will be a natural at building rapport with peers and site staff.- Prepare, handle, distribute, file, and archive clinical documentation...

  • Clinical Trails Assistant

    7 months ago

    Sydney, Australia IQVIA Full time

    Assisting preparation, handling and distribution of Clinical Trial Supplies and maintenance of tracking information. - Assist with accurately updating and maintaining clinical documents and systems (e.g., eTMF and CTMS) that track site compliance and performance within project timelines. - Act as a central contact for the clinical team for designated project...

  • Clinical Trails Assistant

    7 months ago

    Sydney, Australia Novasyte Full time

    Assisting preparation, handling and distribution of Clinical Trial Supplies and maintenance of tracking information. - Assist with accurately updating and maintaining clinical documents and systems (e.g., eTMF and CTMS) that track site compliance and performance within project timelines. - Act as a central contact for the clinical team for designated project...

  • Clinic Manager

    4 days ago

    Sydney, Australia National Salon & Spa Recruitment Full time

    **Clinic Manager** **Beauty Affairs Medispa - Clinic Manager - Sydney CBD** - A purely Management focussed role. - $80,000 per annum ($40.45 per hour) + SUPER + Commission (up to an additional $20,000 per annum). - Work in a luxury, purely SKIN based clinic with an outstanding reputation. **ABOUT US** **Beauty Affairs **is a luxury beauty label with a...

  • Clinical Trial Assistant

    8 months ago

    Sydney, Australia On Q Recruitment Full time

    Work for a dynamic Australian biotechnology company - Not your typical CTA role - no 2 days will be the same - Hybrid working opportunity Are you looking for an innovation-driven company to inspire you and help you grow? Join an Australian Biotech at an early stage of drug discovery as they embark on their journey to become a global leader in drug...

  • Clinic Manager

    4 days ago

    Sydney, Australia National Salon & Spa Recruitment Full time

    **Beauty Affairs Medispa - Clinic Manager - Sydney CBD** - A purely Management focussed role. - $78,000+ per annum ($39.50+ per hour) + SUPER + Commission (up to an additional $20,000 per annum). - Work in a luxury, purely SKIN based clinic with an outstanding reputation. **ABOUT US** **Beauty Affairs **is a luxury beauty label with a number of studios...

  • Clinical Associate

    7 months ago

    Sydney, Australia ICON Full time

    At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives. Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery,...