Executive Assistant

2 weeks ago

Hobart, Australia Tasmanian Government Full time

Department of Justice

Magistrates Court

Applications must be submitted by Thursday 04 April, 2024 11:55 PM

**Position details**:
**Applications close**:

- Thursday 4 April, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 3**Salary**:

- $72,605.00 to $78,481.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- Contribute to the court by assisting in the provision of high-level administrative support to the Administrator of Courts and Senior Managers.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Provide administrative support to the Administrator and Senior Managers of the Magistrates Court including the drafting of correspondence, preparation and formatting of confidential documents, setting agendas and the taking of minutes. Prepare and collate background/briefing material as and when required.
- State-wide transcription of Magistrates Court matters as required by legislation and the Judiciary.
- Assist with the editing and uploading of website information for the Magistrates Court.
- Relieve in the Executive Officer (Magistrates) position as and when required.
- Contribute to the achievement of team objectives and the equitable allocation of workload by working effectively as part of a small state-wide team.
- Organise and schedule meetings, conferences and functions as required.
- The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.

**Pre-employment Checks**:
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:
1. Pre-employment checks
- Arson and fire setting
- Violent crimes and crimes against the person
- Sex-related offences
- Drug and alcohol related offences
- Crimes involving dishonesty
- Crimes involving deception
- Making false declarations
- Malicious damage and destruction to property
- Serious traffic offences
- Crimes against public order or relating to the Administration of Law and Justice
- Crimes against Executive or the Legislative Power
- Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

**Desirable Requirements**:

- Accurate keyboarding skills

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Jane Cook
Deputy Administrator of Courts - South
Phone: (03) 6165 7606

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603

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