Executive Assistant

2 weeks ago

Hobart, Australia University of Tasmania Full time

**Job no**: 498624

**Work type**: Full time

**Location**: Hobart

**Categories**: Administration

**Executive Assistant**
- Provide high level executive support to two key leaders within the College of Health and Medicine
- Full time, fixed term (July 2024) position
- Based in Hobart (Sandy Bay campus)

**The Opportunity**

The Executive Assistant is based in the School of Psychological Sciences and School of Pharmacy and Pharmacology within the College of Health and Medicine.

As the Executive Assistant, under the broad direction of the Business Manager, you will provide a range of administrative, procedural, human resource, financial and facilities support services to the Heads of the School, the school leadership teams, staff and students. Responsibilities of the role include providing executive assistance to the Heads of School, diary management, intra-school communications, purchasing, record keeping and supporting governance, planning, human resources and external relations.

The position requires close working relations with both academic and professional staff within the Schools, the College and broader University, and must be able to relate effectively with members of the public and key external stakeholders.

**Key Accountabilities**
- Provide high level executive support and services to the Heads of School and school leadership teams and other School/College committees as necessary.
- Act as liaison point for industry partners and stakeholders when interacting with the School.
- Develop, implement and maintain procedures and documentation surrounding academic staff performance management, academic probationary requirements and adjunct appointments and maintain accurate information relating to these as per University policy.
- Effectively use the Microsoft Office suite, internet browsers and University-wide systems to prepare correspondence, reports and communications.
- Assist with the development, implementation and maintenance of the Schools’ policies and procedures, delegations register, people plan, risk management register, personnel records, business continuity plan and Schools and College reporting requirements.

**Your Application**
- Completion of Diploma level qualification in a relevant area or an equivalent combination of relevant experience and/or education/training.
- Extensive experience providing executive administrative support. Strong organisational skills with the ability to plan and organise self and others to ensure timely completion of all tasks, manage competing deadlines, exercise sound judgement, and maintain confidentiality in a complex work environment.
- Proven high level communication skills (written, oral and interpersonal) and demonstrated ability to interact and communicate effectively and professionally with colleagues, staff, members of the public, professional bodies and stakeholders, across a range of positions.
- Proficiency and demonstrated capacity to work in Microsoft Word, Outlook, PowerPoint and Excel with a high level of accuracy and attention to detail. Experience using organisation-wide systems including procurement, student records, recruitment, and service administration.
- Proven experience and effectiveness in implementing policies and procedures and identifying and implementing process improvements.
- Capacity and willingness to have a flexible approach to work and tasks and ability work independently or as part of a small team.

***Remuneration**

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $96,794 comprising base salary within the range of $74,080 to $82,730 plus 17% superannuation.

**COVID-19 Update**

The University of Tasmania recognises that this is critical for the workforce at the University to protect the safety of our workforce and vulnerable Tasmanians.

Applicants for this role must be prepared to provide evidence of Covid-19 vaccination as a condition of employment.

**How to Apply**
- **Please refer to the attached Position Description below for full details.**:
**Applications close Wednesday, 26 April 2023, 11.55pm**
- To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfill the requirements of this role._

**Advertised**: 17 Apr 2023 Tasmania Standard Time
**Applications close**: 26 Apr 2023 Tasmania Standard Time

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