Mail Operations Administrator

2 weeks ago

Parramatta, Australia Link Group Full time

**Overview**

The purpose of an Administrator, Mail Operations is to provide accurate and high-quality standards in the completion of processing documents, scanning, cashiering, archiving, and indexing including other tasks in line with agreed service standards.

**Key Accountabilities and main responsibilities**

Operational Management
- Receipt, opening, sorting of all incoming mail daily
- Data entry (flagging) for return to sender mail
- Creating and registering batch headers
- Archiving and retrieval of company records
- Index documents of all funds in accordance with agreed service standards and requirements of each fund
- Complete verification of all fund forms, E-flow cheques and contributions
- Identify the fund case/document and investigate member or employer details prior to indexing
- Complete all indexing tasks including faxes, returned mail and processed work for each fund on the same day in line with service standards
- Investigate cheques that haven’t been banked automatically, completing follow up process for un-bankable cheques and reporting any issues with E-flow system
- Data entry and reconciliation of cheques
- Quality checking of cheque bundles and prepare final bank deposit of fund cheques daily
- Complete statistical data reporting, cheque Excel spreadsheet and all other reporting as required
- Opening mail and completing other tasks as required to assist broader Mail Operations team
- Participate as a positive member of the team by supporting others to achieve the team’s goals
- Scanning of documents, including hand held scanner to process return mail
- Completing other tasks as required to assist broader Mail Operations team

Governance & Risk
- Meet quality standards across all functions within Mail Operations

**Experience & Personal Attributes**
- Understanding of Mail Operations policies and procedures
- Administration and banking knowledge or qualifications beneficial
- Strong keyboard and computer literacy including data entry and numeracy skills
- Excellent attention to detail and accuracy
- Strong Time management skills with the ability to meet deadlines
- Commitment to customer service excellence and high quality standards
- Ability to adapt and change
- Ability to work unsupervised
- Flexible working hours
- Work effectively in a team environment to accomplish goals
- Service and quality orientation
- Experience in using Microsoft O365

**What’s it like to work **here?**

We’re proud to have created a culture and work environment that is supportive, values diversity, inclusion, flexibility, and blended working. We pride ourselves on being open and transparent and we genuinely value the health and wellbeing of our people. Joining Link Group means you'll join an employer who fosters pathways for continuous learning and skill development, providing you with the tools you need to focus on career growth and personal development. We provide a range of benefits including:

- Supporting you along your journey to retirement, offering salary sacrificing via Superannuation
- Enabling you to plan for your families future via our paid parental leave scheme
- Wellness programs, including rewards and resourced tailored to support you and your family
- Providing a variety of employee discounts and services, including health insurance
- We'll enable you to work in a blended working environment via our FlexiWorks program
- Rewarding you for your hard work via our recognition program
- You'll even be paid to give back to the community via volunteer leave

**Whats Next?**

If you think you're a great fit, we'd love to hear from you. Just click on the **APPLY **button. Successful applicants will be required to complete background screening prior to commencement of this role. Please be aware that sponsorship is not available for this role.

Link Group is a leading fund administration and share registry specialist. We are a market leading provider of technology-enabled administration solutions, continually developing our offerings to expand with our clients' needs. Since our inception, Link Group has been entrusted by clients to handle sensitive data in a secure and confidential manner. Our core businesses of fund administration and securities registration are complemented by our expertise in digital solutions and data analytics.

Our Retirement & Superannuation Solutions division combines its proprietary technology, process and people to deliver a comprehensive financial data solution to its superannuation clients. We support clients across all superannuation fund sectors including government, industry, retail and corporate.

By accompanying our core member and employer administration with a full range of value-added services, we offer the most comprehensive superannuation administration solution on the market. The scale, adaptability and ease of use of our proprietary systems, in conjunction with our integrated analytics offering, allow us to innovate and grow with the needs of our c

  • Administrative Support Officer

    4 weeks ago

    Parramatta, Australia Alexander Appointments Full time

    $33 - $35 per hour + Super depending on experience | Long term temp role - Experienced Administration Officer | Westmead location - Not For Profit, Community focused | Health Services - **$33 - $35 per hour + Super depending on experience | Long term temp role**: - **Experienced Administration Officer | Westmead location**: - **Not For Profit, Community...

  • Engagement and Administration Facilitator

    4 weeks ago

    Parramatta, Australia CREATE Foundation Full time

    **Position Title**: Engagement and Administration Facilitator **Reports to**:State Program and Engagement Coordinator*** **Location**:Parramatta, NSW **Status**:Part Time **Salary**: SCHADS Award Level 4.1 + Superannuation + Salary Sacrifice **Hours**: 22.8 hours per week **Position Statement** **Primary Purpose of the role of** Engagement and...

  • Team Administrator | Industrial

    3 weeks ago

    Parramatta, Australia Savills Aust Full time

    About Savills At Savills Australia you will help shape the future of the Australian property market. You will do so as a member of a property services firm with an unparalleled reputation for excellence. Globally, Savills has been introducing innovations to market and delivering exceptional service to clients for over 160 years. About the Opportunity A...

  • Administration Officer Nsw Government

    4 weeks ago

    Parramatta, Australia Alexander Appointments Full time

    $45-$50.31 per hour + Super | 35hours per week - NSW Government | Hybrid - Parramatta + WFH - April Start | 6-month assignment, with a potential to extend - **$45-$50.31 per hour + Super | 35hours per week**: - **NSW State Government | Hybrid - Parramatta + WFH**: - **April start | 6-month assignment, with a potential to extend** **About the Company** Our...

  • Administration Assistant Nsw Government

    4 weeks ago

    Parramatta, Australia Alexander Appointments Full time

    $48.31 per hour + Super | 35hours per week - NSW Government | Hybrid - Parramatta + WFH - April Start | 3-month assignment, with a potential to extend - **$48.31 per hour + Super | 35hours per week**: - **NSW Government | Hybrid - Parramatta + WFH**: - **April Start | 3-month assignment, with a potential to extend** **About the Company** Our NSW State...

  • Administration Support Officers Nsw State Government

    1 month ago

    Parramatta, Australia Alexander Appointments Full time

    $37.21 per hour + Super | 35hours per week - NSW State Government | Parramatta Location - ASAP Start | Estimated 4 weeks assignment, with a potential to extend - **$37.21 per hour + Super | 35hours per week**: - **NSW State Government | Parramatta Location**: - **ASAP Start | Estimated 4 weeks assignment, with a potential to extend** **About us** **About...

  • Administration Officer Nsw State Government

    7 days ago

    Parramatta, Australia Alexander Appointments Full time

    $57.23 per hour + Super | 35hours per week - NSW State Government | Hybrid - Parramatta + WFH - ASAP Start | Estimated 5-month temp assignment, with a potential to extend - **$57.23 per hour + Super | 35hours per week**: - **NSW State Government | Hybrid - Parramatta + WFH**: - **ASAP Start | Estimated 5-month temp assignment, with a potential to...

  • Administration Officer

    4 weeks ago

    North Parramatta, Australia NSW Government -Department of Education Full time

    **Full Time, Temporary and Ongoing Opportunities**: - **Based in Parramatta CBD with hybrid and flexible work option** **About the Department of Education** The Department of Education is the largest provider of public education in Australia with responsibility for delivering high-quality public education to two-thirds of the NSW student population. For...

  • Administration Officer Nsw State Government

    4 weeks ago

    Parramatta, Australia Alexander Appointments Full time

    $42-$46 per hour + Super, depending on experience | 40hours per week - NSW State Government | Hybrid - Parramatta + WFH - ASAP Start | Estimated 2month assignment, strong potential to extend - **$42-$46 per hour + Super, depending on experience | 40hours per week**: - **NSW State Government | Hybrid - Parramatta + WFH**: - **ASAP Start | Estimated 2month...

  • Business Support Officer

    1 week ago

    Parramatta, Australia National Heavy Vehicle Regulator Full time

    **About the role** Reporting directly to the Director for NSW operations, you will work closely with and provide high level administrative support to the Director, leaders and other support roles throughout NSW. Key responsibilities include: - Provide administrative support and oversee administrative processes, such as records and correspondence...

  • Receptionist

    4 weeks ago

    Parramatta, Australia Mitalent Full time

    We are seeking a bright, happy and highly motivated Receptionist who is excited to take on a variety of administrative/secretarial tasks. You will be working within a professional services company in Homebush within a friendly and supportive team. You will be responsible for handling front office reception and administration duties, including greeting...

  • Executive Officer

    4 weeks ago

    Parramatta, Australia NSW Government -Operations Group Full time

    **Ongoing Full-Time**: - **Location: Parramatta based with hybrid work options and flexible office locations considered** **About the Department of Education** The Department of Education is the largest provider of public education in Australia with responsibility for delivering high-quality public education to two-thirds of the NSW student...

  • Executive Assistant

    4 weeks ago

    Parramatta, Australia NSW Government -Operations Group Full time

    **Executive Assistant** - Ongoing Full-Time - Based in Parramatta with an opportunity for flexible working arrangements **Education changes lives forever. It broadens horizons, breaks down barriers, and fires imaginations. At the Department of Education, we are committed to uncompromising standards, freedom of expression, and the enrichment of lives through...

  • Finance Business Partner

    4 weeks ago

    Parramatta, Australia NSW Government -Operations Group Full time

    **Ongoing, Full-Time** - **Hybrid working - 4 days WFH/ 1 day in our Parramatta office** - **Base Salary Range - $120,860 - $133,184 + super** NSW Department of Education has an exciting opportunity for a skilled and experienced individual to join our thriving Finance team as a Finance Business Partner and service our new Early Childhood Division. In this...

  • Business Support Officer

    4 weeks ago

    Parramatta, Australia National Heavy Vehicle Regulator Full time

    **About the Role** This is an exciting opportunity for an energetic administration professional to join the National Heavy Vehicle Regulator’s (NHVR) Statutory Compliance division. Reporting to the Senior Business Advisor, you will provide high level administrative support to the Investigations unit. Some of the key responsibilities of this role are: -...

  • Business Support Officer

    4 weeks ago

    Parramatta, Australia National Heavy Vehicle Regulator Full time

    **About the Role** This is an exciting opportunity for an energetic administration professional to join the National Heavy Vehicle Regulator’s (NHVR) Statutory Compliance division. Reporting to the Senior Business Advisor, you will provide high level administrative support to the Investigations unit. Some of the key responsibilities of this role are: -...

  • Administrator

    1 month ago

    Parramatta, Australia sharonbennie Full time

    **To $85,000 package**: - **Thriving company with long-term job security**: - **Flat structure, great high level exposure**: - **9am - 5pm, Monday to Friday** *** **Our Client** Doubling in size since last year, our client is a fast-growing property acquisition business. Working with B2B clients such as investment groups, financial advisors and...

  • Administrator

    1 month ago

    Parramatta, Australia Sharon Bennie - Specialist Property Recruitment Full time

    **To $85,000 package**: - **Thriving company with long-term job security**: - **Flat structure, great high level exposure**: - **9am - 5pm, Monday to Friday** *** **Our Client** Doubling in size since last year, our client is a fast-growing property acquisition business. Working with B2B clients such as investment groups, financial advisors and...

  • Accounting Work Experience

    4 weeks ago

    Parramatta, Australia Taxtips Parramatta Full time

    We are an accounting firm located in Parramatta and we are currently looking for some bright, enthusiastic people, searching for work experience, to join our team. Work experience, during this time will allow people to learn skills of accounting, communication, conflict resolution, time management and the general running of an accounting firm. These...

  • Service Administrator

    7 days ago

    Parramatta, Australia Hitachi Construction Machinery Full time

    Hitachi Construction Machinery Australia is part of a global brand providing a variety of machinery for the construction and mining industries. Our Corporate Support Office in Parramatta has an opportunity for an enthusiastic and motivated individual to join us in the position of Service Administrator. **Reporting to the National Manager - Fleet Solutions,...