Executive Team Assistant

1 week ago

Sydney, Australia Boutique Consulting Full time

CBD
- Great Culture
- Flexibility

Boutique’s client are a leading Funds Management business in the Real Assets space, experience in all the major property asset classes has put the business are on superb a growth trajectory. The environment is friendly and inviting, with a great EA network. This Executive Team Assistant role supports the EA of a C-suite professional and their team.

The primary responsibilities associated with the role of Executive Team Assistant encompass the following:

- Facilitating executives in effective diary management and the seamless execution of day-to-day tasks.
- Providing adept support in orchestrating various meeting arrangements, including the coordination of video-conferencing and teleconferencing setups, reservation of meeting spaces, oversight of catering and technical requisites, and adept communication with guest relations and reception.
- Meticulously organizing and overseeing the travel arrangements of team members, adhering rigorously to the travel policy and collaborating with external travel providers.
- Undertaking the responsibility of handling incoming calls, duly serving as the central point of contact during periods of team member absence, efficiently forwarding messages, proficiently addressing routine inquiries, and deftly managing exigent matters.
- Collaborating with the leadership team to facilitate the monthly reconciliation of Corporate card transactions via the Expense platform, overseeing the methodical approval of invoices, and diligently preparing reimbursement claims for personal expenses incurred by team members.
- Extending adept assistance to the Group in a spectrum of administrative functions, including but not limited to document management encompassing photocopying, scanning, printing, document compilation, proficiently executing typing tasks, crafting comprehensive agendas, capturing accurate minutes, preparing cogent presentations, compiling comprehensive reports and submissions, meticulously maintaining training registers, and ensuring mail distribution.
- Actively participating in the routine cadence of team meetings, meticulously crafting agendas and capturing accurate minutes, while efficaciously coordinating requisite follow-up actions as necessitated by the agenda items.
- Support team members in facilitating seamless onboarding processes for new starters,
- Assist in orchestrating and managing the logístical aspects of key team events, such as regular updates, morning tea sessions, training and induction programs, and the coordination of attendance at conferences and events.
- Maintain and manage the Group Calendar, while efficiently organizing external offsite events hosted by the team if deemed necessary. This includes managing venue logistics, technical requirements, catering arrangements, and the collation of presentation materials.
- Provide supplementary aid to an Executive Assistant, handling overflow tasks and general ad hoc responsibilities as required.
- Ensure all activities adhere meticulously to relevant procedures and assist team members in comprehending and adeptly utilizing company processes and systems.
- Embrace a collaborative team ethos by embodying values

The Person:

- 3 + years’ experience as a Team Assistant/EA in Funds Management, Property or Financial Services
- Superb communication skills, both written and verbal
- High attention to detail
- Fantastic MS office skills
- Comfortable in a fast paced ever changing environment.
- Strong ability to prioritise

  • Executive Assistant

    1 week ago

    Sydney, New South Wales, Australia Corpus Team Full time

    Position OverviewThe purpose of this role is to provide high-level executive administrative and organisational support for the company's Partner. In this fast-paced role, you will take ownership of all executive secretarial and administrative services to leverage the Partner's productivity and manage his day.The role requires an innate sense of integrity and...

  • Executive Assistant

    2 months ago

    Sydney, Australia Corpus Team Full time

    **Position Overview** The purpose of this role is to provide high-level executive administrative and organisational support for the company’s Partner. In this fast-paced role, you will take ownership of all executive secretarial and administrative services to leverage the Partner’s productivity and manage his day. The role requires an innate sense of...

  • Executive Assistant to Founding Partner

    2 weeks ago

    Sydney, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode - Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success - $135k + super + discretionary bonus, located in the heart of Sydney CBD TOM Executive is excited to be...

  • Executive Team Assistant

    4 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation - Support the Executive Team a group of diverse, driven professionals - Sydney CBD, be amongst the hustle and bustle of the wonderful city **What makes this company unique?**: This organisation is a dynamic and innovative entertainment company who are looking for a passionate individual to join...

  • Team/ Executive Assistant

    3 weeks ago

    Sydney, Australia Gough Recruitment Full time

    **Stunning CBD Offices**: - **3 days p/w**: - **Exposure to all aspects of Retail Property**: - **Inclusive culture**: - **Working closely with the Director you will learn a lot** **The Client**: Our client is a retail property advisory company, with a varied portfolio of property clients. Led by a Director committed to growth, it's an exciting time to...

  • Executive Team Assistant

    1 week ago

    Sydney, New South Wales, Australia EST10 Full time

    Detailed Job Description:- $100,000 + Superannuation Support the Executive Team a group of diverse, driven professionals Sydney CBD, be amongst the hustle and bustle of the wonderful cityWhat makes this company unique?:This organisation is a dynamic and innovative entertainment company who are looking for a passionate individual to join their team. As a...

  • Executive Team Assistant

    2 months ago

    Sydney, Australia Lotus People Full time

    A great opportunity and step up for a Team Assistant looking for growth. - Work alongside a team of incredible Executive Assistants. - Enjoy WFH flexibility and growth opportunities. **The Company**: A rapidly expanding investment management firm located in the Sydney CBD. They are known for their high standards and have a strong focus on investing in...

  • Executive Assistant

    3 weeks ago

    Sydney, Australia u&u Recruitment Partners Full time

    Highly reputable and well known organisation with a network of retail stores based in Macquarie Park. This role will support several members of the Executive Leadership and work in partnership with other Executive and Team Assistants. The Executive Assistant often works on a wide range of projects, activities and confidential matters. Across thousands of...

  • Executive Team Assistant

    4 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation - Become part of a team centred on change and sustainability! - Sydney CBD **What makes this company unique?**: Join a thriving team at an innovative, sustainable projects organisation. They are redefining the way we approach environmental stewardship and social responsibility. They pride themselves...

  • Team Executive Assistant

    2 weeks ago

    Sydney, Australia Samsung Electronics Full time

    Position Summary The Opportunity Join our esteemed team as a Team Executive Assistant within our Mobile Experience (MX) division, where your exceptional organisational skills and adaptability are highly valued. We are seeking a highly organised individual who excels in supporting senior leadership in a dynamic and evolving environment. As a pivotal member...

  • Executive & Team Assistant

    3 weeks ago

    Sydney, Australia Dexus Full time

    About Dexus Dexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality real estate and infrastructure portfolio valued at $61.0 billion (pro forma post final completion of the AMP Capital acquisition). We directly and indirectly own $17.4 billion of office, industrial, healthcare, retail and infrastructure assets...

  • Executive Team Assistant

    1 week ago

    Sydney, New South Wales, Australia EST10 Full time

    Detailed Job Description:- $100,000 + Superannuation Become part of a team centred on change and sustainability Sydney CBDWhat makes this company unique?:Join a thriving team at an innovative, sustainable projects organisation. They are redefining the way we approach environmental stewardship and social responsibility. They pride themselves on their...

  • Executive Team Assistant

    1 week ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Sydney- Asset Management- PermanentThe Executive Assistant will provide first class support to the Managing Director and a small team of BDM's enabling them to achieve the highest level of sales activity and client service.This position involves frequent contact with a variety of people at all levels within the organisation and external stakeholders.The...

  • Executive & Team Assistant

    1 week ago

    Sydney, New South Wales, Australia Dexus Full time

    About DexusDexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality real estate and infrastructure portfolio valued at $61.0 billion (pro forma post final completion of the AMP Capital acquisition).We directly and indirectly own $17.4 billion of office, industrial, healthcare, retail and infrastructure assets and...

  • Executive Team Assistant

    2 weeks ago

    Sydney, Australia Lotus People Full time

    $110,000 - $120,000 + Super, supporting 10 investment professionals - Join a global business within a small office of 20 in Sydney CBD - Work closely with a Senior EA and Office Manager **ABOUT THE COMPANY** Lotus People are delighted to be assisting a global investment fund, to find a superstar Executive Team Assistant to join their small Sydney office of...

  • Executive Team Assistant

    1 week ago

    Sydney, New South Wales, Australia MJD Recruitment Full time

    Global Investment Business Sydney CBD location with lots of flexiblity Up to $120,000 + Super | 12 month contract with view to permanencyHere at MJD Executive we are really excited to be working on fantastic Executive / Team Assistant position supporting at a senior level within the_ Investment I__ndustry._ This executive is fast paced and requires an EA to...

  • Executive Team Assistant

    1 week ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $85,000 + Superannuation - An industry that is brimming in opportunities and growth - Located in walking distance to a train station and amongst popular cafes **What makes this company unique?**: As a leading IT solutions company, they put their customers before all else. They create solutions that you will be proud to...

  • Executive Assistant/team Assistant

    1 week ago

    Sydney, Australia Beaumont People Full time

    Full-time role - based in Sydney CBD - Hybrid working **Executive Assistant/Team Assistant** - Full-time role - based in Sydney CBD - Hybrid working **Who we are** We are the Australian Climate and Biodiversity Foundation (ACBF), a well-funded not-for-profit organisation with an actionable plan to protect and regenerate our forests. Our 2030 vision is to...

  • Executive Team Assistant

    3 weeks ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $90,000 + Superannuation - Opportunity to work closely with senior executives and gain valuable insights - Sydney CBD | Company with a strong focus on employee well-being and work-life balance **What makes this company unique?**: Are you passionate about renewable energy and do you want to make a meaningful impact? Then join...

  • Executive Team Assistant

    2 months ago

    Sydney, Australia Talent Web Full time

    Full Time, In office role with flexibility for a WFH day - Great company benefits and bonus - Stunning CBD offices (Close to Circular Quay) **Summary** My client is leading Australia’s transition to a clean energy future. They generate and source renewable energy, and increase the value of intermittent renewables by firming and providing customers with...