SAP Program Coordinator

2 weeks ago

Melbourne, Australia Country Fire Authority Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time

Organisation: Country Fire Authority

**Salary**: Salary not specified

Occupation: IT and Telecommunications

Reference: VG/1733894

Located at CFA Headquarters, Burwood East

Fixed Term, Full time to Oct 2024

PTA 4 $87,830pa (plus 11% superannuation)

The Country Fire Authority (CFA) is one of the world's largest, and most highly regarded, community-based emergency services organisations. We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week. CFA strives to be a values-based organisation and an organisation of choice for volunteers and employees, where people with a variety of skills, experiences and backgrounds all add value through the roles they perform.

**About the Role**:
This is an exciting opportunity to join the CFA, a values-based organisation. As a valued member of our team, you will have the chance to collaborate with a group of experts entrusted with implementing the SAP S/4HANA EAM upgrade.

The Project Coordinator facilitates successful PMO project delivery by monitoring, advising senior management, and bringing extensive project management expertise. They play a vital role in implementing the program management plan, ensuring project outcomes are achieved within set parameters and regulatory compliance.

The Project Coordinator conducts planning and development activities, coordinates project implementation, and ensures the achievement of project outcomes. They utilize control tools and mechanisms, provide compliance monitoring and reporting, and maintain document control procedures. The Project Coordinator develops specifications, liaises with stakeholders, and initiates risk management. They also deliver educational materials, oversee project teams, administer budgets, and maintain effective relationships with stakeholders. The Project Coordinator offers expertise, advice, and direction to both internal and external stakeholders while performing additional duties as required.

Deliverables include the following:

- Working alongside with stakeholders/vendors
- Working on several projects supporting 3-4 PM's ensuring fortnightly/monthly reports are
- Providing support with running and coordinating workshops
- Working with clients to ensure projects are delivered on time
- Keeping track of invoicing/forecasting /budgeting in order of project completions
- Scheduling meetings with vendors /stakeholders
- Scheduling resources - referencing SOW
- Maintenance of RAID register
- Managed & Engaged with IT team/engineers /solution Architects in order of projects status
- Ensuring timesheets are submitted on time
- Attending meetings, recording of minutes and follow up on action items completion
- Experience using PPM Tool (financials)
- EOM invoicing follow-up and documentation
- Review and maintain proposed Project variations

**About You**:

- A degree with subsequent relevant experience or an equivalent combination of knowledge and experience.
- Demonstrated experience in managing and coordinating projects and an understanding of project management methodologies.
- Ability to work with mínimal supervision and as a member of a small team.
- Well-developed written and verbal communication skills.
- Well-developed organisational skills and demonstrated ability to set priorities and meet tight work demands.
- Ability to build working relationships and liaise and consult with internal and external stakeholders
- Cover letter
- Resume

**Pre-employment checks**:

- Can provide acceptable evidence that they meet full vaccination status (3 doses) or provide medical evidence confirming an exemption.
- Successfully complete a National Police History Check and Working with Children Check

**CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves. First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply.**

**Applications close: 11:59pm 30/07/2023

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