Executive Assistant

3 weeks ago

Scoresby, Australia Thermo Fisher Scientific Full time

At Thermo Fisher Scientific, each one of our 130,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer. When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.

**Position Overview**:
**Key Responsibilities**:

- Calendar and Meeting Management: Effectively manage executive calendars, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources. Prepare and distribute meeting agendas, take accurate minutes when required, and follow up on action items.
- Travel and Event Coordination: Arrange complex travel itineraries, including flights, accommodation, and ground transportation. Coordinate logistics for executive events, conferences, and SLT meetings, ensuring seamless execution.
- Visitors: Assist executive international visitors when in Australia, including co-ordination of meetings and itinerary, as well as on the ground support whilst here.
- Administrative Support: Provide general administrative support, including but not limited to managing expense reports, coordinating team events, and ordering catering or office supplies. Assist with special projects and ad-hoc tasks as assigned.
- Communication: as a member of the ANZ internal communications committee, take an active role in contributing to our internal communications strategy and action plan, and participate in the project teams responsible for our annual commercial conference and our quarterly townhalls.

**Experience**:

- 5+ years’ experience in a similar position
- Solid computer skills and ability to prepare formal presentations and documents

**Knowledge, Skills, Abilities**:

- Highly organized with strong planning and administrative skills and a high attention to details
- Confidentiality, discretion and integrity
- Attention to detail
- Resourceful initiative taker at ease operating autonomously and within a certain level of ambiguity
- Excellent communication skills both written and verbal
- Sound judgement and ability to exert influence to manage priorities
- Comfortable manoeuvring through complex policies, processes and people related organisational dynamics
- Ability to manage in a high pressure and dynamic environment
- PC skills, including proficiency in Microsoft Outlook, Word, Excel and PowerPoint

**What’s in it for you?**
- A competitive salary and performance related bonus structure
- Access to Thermo Fisher’s global University
- Career development opportunities as part of a leading global organisation

**Other Job Requirements**:

- Adhere to OHS policies and procedures and ensure a safe and healthy workplace environment.
- Adhere to the Chain of Responsibility obligations under the Australian Heavy Vehicle National
- Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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