Executive Assistant

4 months ago

Scoresby, Australia Parmalat Australia Ltd Full time

Hybrid working environment 60% office, 40% WFH | Free onsite parking
- Permanent full time role offering competitive salary | Great perks
- Join a leading global FMCG company | Grow your career

**About Us**:
Here at Lactalis, we are true to our purpose: we are a family business offering healthy and delicious dairy products that bring people together for everyday needs for Australians. And, we just happen to be the worldwide leader in what we do.

At the heart of our Australian business we have over 2,200 passionate employees across 14 locations, working closely with our farmers, customers and consumers to produce the finest dairy products in the country. Pillar brands such as Paul’s, OAK, Ice Break, Tamar Valley Dairy, Vaalia, President and Galbani provide Lactalis Australia with a deep national footprint for growth and prosperity.

**About the role**:

- Provide professional EA support to 3 x Executives
- Act as a primary point of contact between the Executives and internal and external stakeholders
- Generate weekly and monthly reporting where required
- Liaise with various external stakeholders, whilst maintaining a high level of professionalism, confidentiality and discretion
- Respond quickly to business needs within tight timeframes and consistent with Lactalis policies
- Take responsibility of the assigned GM’s calendar / diary, including planning and organising meetings with internal and external stakeholders
- Prepare and edit correspondence, agendas, presentations and other documents as required
- Manage domestic and international travel arrangements
- Expense management
- Screen incoming calls at the discretion of the ExCo member
- Participate in the organising of conferences, workshops and team forums

**About you**:

- A high level of discretion and confidentiality
- Proven administrative and organisational skills with proficiency across Microsoft Office suite (essential)
- Well-developed time management skills with the ability to cope under the pressure of deadlines and multitasking. This will mean you have a strong ability to prioritise tasks and plan effectively
- A high-level of accuracy is important. You see the detail and make decisions based on all available information
- The ability to work independently when needed. The hybrid working environment at Lactalis means you will at times need to be proactive and drive activity autonomously
- The skills to engage with all levels of the business and share information where it is needed.

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