Contract Support Assistant

5 months ago


South Yarra, Australia Cirka Full time

We are Cirka, a rapidly growing Australian business. Over the last 35 years we have developed into a multi-faceted business partner, delivering quality cleaning and facility services at international sporting events, iconic entertainment venues, premium commercial properties and national retailers.

**Opportunity for you**

Due to our continued business growth, we are looking for an accomplished administration assistant ready to step into a** Contract Support Assistant** role on a full-time contract, 38 hours per week and available to start immediately. This role will be responsible for providing administrative support in the delivery of cleaning services across multiple sites in Melbourne.

Based at our head office in South Yarra, you will be joining a national business with a strong presence in Australia.

Reporting to the Portfolio Manager, some of your key responsibilities will include:

- Provide workforce planning support, including updating roster in accordance with labour deployment information and support managers with payroll approval, leave and replacing or redeploying team members as per business requirements.
- Assist HR team with recruitment for site, including Inductions and training new starters on using Cirka app.
- Organise and deliver site induction and manage security pass requirements with client Security team for new employees and/or contractors.
- Support the Managers and Supervisors in ensuring training and competency records are up to date, including adding new contractor information to online document management system.
- Manage client work order system for Cirka, ensuring all work requests are reviewed, assigned to Supervisors and/or Contractors and notes are completed before the request is closed.
- Complete monthly uniform stock takes to ensure sufficient level of uniform are available, distribute uniforms to staff and ensure uniform acceptance forms are completed.
- Complete reactive and planned invoicing preparation and reporting each month.
- Manage all meetings (internal and external) calendar invites along with minute taking and distribution of minutes and actions to attendees.
- Update the site intranet information and folder (SharePoint) ensuring compliance related documentation is completed in accordance with guidelines.
- Complete quarterly review of intranet documentation with Managers and Supervisors and ensure action items are closed out.

To be considered for this role it is essential that you can demonstrate that you possess:

- Demonstrable experience working in administration or office coordination.
- Able to establish work priorities and commitments to meet competing deadlines.
- An effective team player, with ability to adapt and change in a growing business environment.
- Ability to build and maintain good working relationships with people at all levels internally and externally.
- Strong verbal and written communication skills.
- Strong computer skills in Microsoft Office suite and experience working with online document management and auditing systems.

**CirkaPerks**

At Cirka, we treat our people with respect and appreciate their hard work in jobs where expectations are high. We recognise that our people are the centre of our business, and we are continually looking for ways to provide benefits that support your life, not just your working life.
- Competitive remuneration package comprising of base salary + bonus + super.
- Exclusive access to discounts and cashback with hundreds of retailers, so you can save money every day.
- Wellbeing Centre where you can access a vast library of fitness videos, healthy recipes and articles to help you, no matter where you are, in your wellbeing journey.
- Lead your own development with access to CirkaDevelop our online training portal where you can access over 100,000 courses to learn a new skill or expand on your current knowledge.



  • South Yarra, Australia Tradeflex Full time

    **About the company**: Tradeflex is a wholly owned and operated Australian business. We are a highly reputable integrated facilities management company experiencing impressive growth. We have a national footprint and an enviable reputation for relationship-driven service. Our client base covers retail, transport, education, residential, industrial,...


  • South Yarra, Australia Elevate Support Care Full time

    About us Elevate support care is a growing team dedicated to providing NDIS services and ensuring all participants receive the quality care they deserve. Job Title: Support Worker Job Location: South Melbourne **Job Type**: Casual Job Summary: We are seeking reliable and experienced Female Support Workers to join our team in South Melbourne. As a...


  • South Yarra, Victoria, Australia Newly by HealthcareLink by Healthcarelink Full time

    About the Organization: Newly by HealthcareLink is a prominent organization committed to offering assistance to individuals with disabilities and their families throughout Australia. Our service connects clients with local caregivers who cater to their specific needs and preferences, enabling them to enjoy independent and fulfilling lives.Position Title:...


  • South Yarra, Australia Lewenberg & Lewenberg Solicitors Full time

    We are a small boutique firm located on Toorak Road, South Yarra with a proud 50 year history. We are seeking a full time Receptionist with excellent time management skills and a keen eye for detail to join our team. Reporting to the Managing Partner and Human Resource Manager, the role will cover a variety of administrative and secretarial tasks in...

  • Revenue Officer

    2 months ago


    South Yarra, Australia Cirka Full time

    **Clear the way for your new finance role!** We are Cirka, a rapidly growing Australian business. Over the last 35 years we have developed into a multi-faceted business partner, delivering quality cleaning and facility services at international sporting events, iconic entertainment venues, premium commercial properties and national retailers. **Opportunity...

  • Contract Administrator

    2 months ago


    South Toowoomba, Queensland, Australia Gateway Synergy Recruitment Full time

    Gateway Synergy Recruitment is seeking an experienced Contract Administrator to join their Toowoomba team. The successful candidate will oversee construction contracts, collaborate with team members, and assist with procurement of materials. Key capabilities include contract administration, team collaboration, and procurement management. Requirements:...


  • South Yarra, Australia Medpace, Inc. Full time

    Job Summary: We are currently seeking a full-time, office-based Clinical Trial Assistant to join our Clinical Operations team in Australia. Responsibilities: - Provide day-to-day departmental/project support activities, such as managing study supply inventory and orders, shipping, filing, faxing, etc.; - Coordinate and provide minutes for...

  • Executive Assistant

    2 weeks ago


    South Yarra, Victoria, Australia Brook Recruitment Full time

    About the Role:This is a critical support position for senior executives, requiring exceptional administrative skills and a high level of discretion. The successful candidate will provide diary management, travel coordination, and client engagement support, while actively contributing to business development and event management.Key Responsibilities:Provide...

  • Retail Assistant

    5 months ago


    South Yarra, Australia THE BUGSY SHOP Full time

    **Retail Assistant**: - (Casual Position available 20+hrs)_ Established in 2015, The Bugsy Shop is a proudly independent, family-owned business, specialising in super premium all natural pet meals and healthy treats with two busy retail outlets, a successful online store as well as our own manufacturing facility. We are looking for a self-motivated and...


  • Narre Warren South, Australia Edencare Support Services Full time

    **Job Title**: Support Worker - Community Access & Capacity Building (Aged Care/Disability) **Job Type**: Casual **Pay**: $31.96 per hour **Location**: Narre Warren South & surrounding areas **About Us**: At EdenCare Support Services, we are dedicated to improving the health and well-being of individuals with disabilities. We’re currently looking for...


  • South Melbourne, Australia Seven Angels Care and Support Services Full time

    **About the Opportunity** Can you think outside the box? Enjoy being part of fun, innovative team? Passionate about supporting people with disabilities to live their life? The ability to slow down and hold a decent conversation across a variety of topics and enjoy a laugh is valued as well as applicants with creative flare and the ability to support in...


  • South Toowoomba, Queensland, Australia Gateway Synergy Recruitment Full time

    Job Title: Contract AdministratorGateway Synergy Recruitment is seeking an experienced Contract Administrator to join our client's Toowoomba team. The successful candidate will be responsible for overseeing construction contracts and ensuring projects meet specifications and deadlines.Key Responsibilities:Collaborate with team members on contract-related...


  • South Yarra, Australia Belkirk Group Full time

    Take your leasing career to the next level in-house - National business room to progress your career - Work closely with the leadership team developing your skills and adding value **The company -** They are a property development and funds management company with a National presence. Specialising in commercial, retail, healthcare and industrial property...


  • Frankston South, Victoria, Australia St Augustine's School Full time

    {"Role Description/Criteria": "St Augustine\u2019s School is seeking an experienced Learning Support Officer to support primary school students with funded NCCD programs.The successful applicant will work under the supervision of the Learning Diversity Leader and Class Teacher to provide direct or indirect services to students or assist students on an...


  • South Brisbane, Queensland, Australia Consolidated Power Projects Full time

    Exciting opportunity for a skilled Contracts Advisor to join our Commercial & Legal team at Consolidated Power Projects Australia (CPP), a leading provider of high-voltage power solutions in the renewable energy sector.About the RoleAs a Contracts Advisor, you will play a critical role in ensuring contractual compliance on industry-leading renewable energy...

  • Contracts Advisor

    5 days ago


    South Brisbane, Australia Consolidated Power Projects Full time

    Full-time, permanent Based in Southbank, South Brisbane  Key role ensuring contractural compliance on industry leading renewable energy projects Who are Consolidated Power Projects (CPP)?  As a member of the Quanta Services Group, a Fortune 300 company, Consolidated Power Projects Australia (CPP) stands as a leader in high-voltage power solutions....


  • Clayton South, Australia Seven Angels Care and Support Services Full time

    Seven Angels Care And Support Services is a NDIS registered company and looking for well experienced male support care workers for Clayton area. - **Must have valid Drivers' license, car and comprehensive car insurance.**: - **Having a positive attitude toward physical fitness and being enthusiastic about workouts is an added advantage.**: - **Availability...

  • Home Support Worker

    4 months ago


    South Yarra, Australia Regal Care Full time

    **Immediate Start** Regal Care is a purpose-driven Home Care Agency registered NDIS provider in Australia. We provide support to NDIS participants, Aged Care recipients as well as private clients. **Position Overview**: **Home Support Workers help our clients with**: - Personal care such as showering, grooming, or dressing - Social support with...

  • Home Support Worker

    5 months ago


    South Yarra, Australia Regal Care Full time

    **Immediate Start** Regal Care is a purpose-driven Home Care Agency registered NDIS provider in Australia. We provide support to NDIS participants, Aged Care recipients as well as private clients. **Position Overview**: **Home Support Workers help our clients with**: - Personal care such as showering, grooming, or dressing - Social support with...


  • South Yarra, Victoria, Australia Newly by HealthcareLink by Healthcarelink Full time

    About UsWe are a community-driven organization dedicated to providing high-quality support services to individuals with disabilities and their families. Our mission is to empower people to live independently and make informed choices about their lives.Job SummaryWe are seeking a skilled and compassionate Disability Support Worker to join our team. As a...