Contract Support Assistant

5 months ago

South Yarra, Australia Cirka Full time

We are Cirka, a rapidly growing Australian business. Over the last 35 years we have developed into a multi-faceted business partner, delivering quality cleaning and facility services at international sporting events, iconic entertainment venues, premium commercial properties and national retailers.

**Opportunity for you**

Due to our continued business growth, we are looking for an accomplished administration assistant ready to step into a** Contract Support Assistant** role on a full-time contract, 38 hours per week and available to start immediately. This role will be responsible for providing administrative support in the delivery of cleaning services across multiple sites in Melbourne.

Based at our head office in South Yarra, you will be joining a national business with a strong presence in Australia.

Reporting to the Portfolio Manager, some of your key responsibilities will include:

- Provide workforce planning support, including updating roster in accordance with labour deployment information and support managers with payroll approval, leave and replacing or redeploying team members as per business requirements.
- Assist HR team with recruitment for site, including Inductions and training new starters on using Cirka app.
- Organise and deliver site induction and manage security pass requirements with client Security team for new employees and/or contractors.
- Support the Managers and Supervisors in ensuring training and competency records are up to date, including adding new contractor information to online document management system.
- Manage client work order system for Cirka, ensuring all work requests are reviewed, assigned to Supervisors and/or Contractors and notes are completed before the request is closed.
- Complete monthly uniform stock takes to ensure sufficient level of uniform are available, distribute uniforms to staff and ensure uniform acceptance forms are completed.
- Complete reactive and planned invoicing preparation and reporting each month.
- Manage all meetings (internal and external) calendar invites along with minute taking and distribution of minutes and actions to attendees.
- Update the site intranet information and folder (SharePoint) ensuring compliance related documentation is completed in accordance with guidelines.
- Complete quarterly review of intranet documentation with Managers and Supervisors and ensure action items are closed out.

To be considered for this role it is essential that you can demonstrate that you possess:

- Demonstrable experience working in administration or office coordination.
- Able to establish work priorities and commitments to meet competing deadlines.
- An effective team player, with ability to adapt and change in a growing business environment.
- Ability to build and maintain good working relationships with people at all levels internally and externally.
- Strong verbal and written communication skills.
- Strong computer skills in Microsoft Office suite and experience working with online document management and auditing systems.

**CirkaPerks**

At Cirka, we treat our people with respect and appreciate their hard work in jobs where expectations are high. We recognise that our people are the centre of our business, and we are continually looking for ways to provide benefits that support your life, not just your working life.
- Competitive remuneration package comprising of base salary + bonus + super.
- Exclusive access to discounts and cashback with hundreds of retailers, so you can save money every day.
- Wellbeing Centre where you can access a vast library of fitness videos, healthy recipes and articles to help you, no matter where you are, in your wellbeing journey.
- Lead your own development with access to CirkaDevelop our online training portal where you can access over 100,000 courses to learn a new skill or expand on your current knowledge.

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