Project Administrator

4 weeks ago

Hobart, Australia University of Tasmania Full time

**Job no**: 498485

**Work type**: Full time

**Location**: Hobart

**Categories**: Administration, Project Management & Support

**Project Administrator**
- Full time, Ongoing Position
- Based in Hobart
- Provide support to a range of projects

**The Opportunity**

We are seeking to appoint a Project Support Officer in the Capital Works Planning and Delivery unit of Infrastructure Services and Development (ISD), part of the Division of the Chief Operating Officer.

ISD is responsible for a range of strategic and operational functions relating to the University's built environment, infrastructure, and campus and commercial services. The Capital Works Planning and Delivery (CWPD) unit is specifically responsible for delivering capital works projects.

**Key Accountabilities**:

- Manage the project management database for all capital projects, ensuring data relating to budget, program, risk, change, WHS, approvals and permits and other relevant project information is accurately and regularly maintained.
- Prepare accurate monthly reporting, and other key project documents in accordance with the University’s Project Delivery Framework, including but not limited to project plans, programs, briefs, correspondence and contracts.
- Manage the collection and/or preparation of documents required to ensure each project meets audit requirements, and ensure that processes comply with relevant legislation and the University’s policies and procedures.
- Maintain project budgets, raise and maintain purchase orders and obtain relevant information from the University’s financial management system.
- Coordinate key project support processes relating to contract administration and statutory planning, including securities, insurance, contracts and planning/permit condition tracking.

**Your Application**
- Experience in the design, construction or related industry in an administration, finance or related role.
- A good understanding of project management methodology as it relates to construction and capital works projects.
- Excellent organisational skills and a demonstrated capacity to act independently within an established framework, using discretion and sound judgement to manage work priorities and meet deadlines.
- Excellent written and verbal communication skills, with the ability to prepare reports, meeting minutes, general documentation and correspondence for a range of audiences.
- Sound interpersonal skills, with a focus on building effective working relationships with a diverse range of stakeholders and service providers, as well as working cooperatively in a team environment and exercising discretion.

**Remuneration**

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $96,794 comprising base salary within the range of $74,080 to $82,730 plus 17% superannuation.

**COVID-19 Update**:
The University of Tasmania recognises that this is critical for the workforce at the University to protect the safety of our workforce and vulnerable Tasmanians.

Applicants for this role must be prepared to provide evidence of Covid-19 vaccination as a condition of employment.

**How to Apply**
- Please refer to the attached Position Description below for full details.

**Applications close Wednesday, 17 May 2023, 11.55pm**
- To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role._

**Advertised**: 03 May 2023 Tasmania Standard Time
**Applications close**: 17 May 2023 Tasmania Standard Time

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