Business Officer

1 month ago


Brisbane, Australia Transport and Main Roads Full time

Provide accurate and effective business specific administrative support services relating to Financial Management, Procurement, Human Resources, Technical Publications, Project Management, Document Management and other functions as required.
- Assisting the Senior Business Officer by supporting procurement related activities including; preparation of procurement documentation such as requests for quote, standing offer arrangements, amongst others. Liaising with external parties and assisting with tender processes in alignment with the departmental procurement business and governance framework.
- Develop, implement and maintain financial systems, processes and local practices to assist financial data collection, estimation and tracking using software packages, for example, spreadsheets, databases and software packages including 3PCM and SAP.
- Provide assistance to the Senior Advisor (Business Operations) in relation to record keeping, cost tracking, spreadsheets, financial management and reporting documents such as journals and accruals.
- Provide assistance and support for all administrative tasks performed by the Business Support Officers and ensure that efficient processes are in place to guarantee the successful delivery of services to the business units.
- Assist and provide advice to leaders and relevant staff on financial management, accounting processes and procurement to ensure compliance with corporate governance obligations, standards, legislation and policies, report on noncompliance and implement, monitor, and report on rectification measures.
- Support and assist business users and manage the delivery of one-on-one training as required in line with key business support areas.
- Coordinate the administrative aspects of recruitment and selection process and placement of work experience students in consultation with hiring managers and provide administrative support to selection panels as required.
- Use initiative and resourcefulness to prioritise work and deliver effective results within agreed timeframes, with minimum supervision, and coach other staff in the business support area.
- Support the Senior Advisor (Business Operations) delivering elements of identified projects which contribute to the continuous improvement of standard operating procedures to ensure consistency across Engineering & Technology and its administrative functions.
- Actively participate in and contribute to the Business Support Team Network, including promoting a positive culture across the business and living our Values.
- Perform other tasks as directed by the Senior Advisor (Business Operations) and Principal Advisor (Branch Operations).

This position reports to the Senior Advisor (Business Operations) and has no direct reports.

**Desirable requirements**:

- Procurement experience is desirable but not essential.
- Financial management, travel, journals and the use of SAP will be highly regarded.

Applications to remain current for 12 months.

**Job Ad Reference**: QLD/494020/23

**Closing Date**: Wednesday, 28 June 2023This work is licensed under a Creative Commons Attribution 3.0 Australia License.



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