Executive Assistants, Aps Level 4, Chief Counsel

2 months ago

Sydney, Australia Department of Industry, Science, Energy & Resources Full time

Sydney, Melbourne
- Applications close 13th November

**About the Department**:
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.
**About the Chief Counsel and Integrity division**:
The Chief Counsel and Integrity Division brings together the Department of Industry, Science and Resources core integrity and legal activities.

The Legal Practice supports improved policy and program outcomes through high quality legal services and the Integrity Branch works to embed a departmental culture that supports an increased focus on Integrity and lawfulness.

As a division we work to ensure the department is equipped to address tomorrow’s challenges as it continues to support the Australian Government and the Australian community

Our work is supported by building a high-performance organisation. We continue to invest in our people and seek new approaches that will allow us to achieve our objectives and realise our vision in a rapidly changing and challenging environment.
- have excellent time management skills
- be able to effectively manage multiple demands and prioritise work accordingly
- demonstrate high level attention to detail
- have excellent interpersonal skills
- demonstrate discretion and integrity across your work
- be comfortable and adaptable to changing priorities

The department is looking for enthusiastic support staff that are willing to go the extra mile to ensure the smooth running of their Executive’s team.

**What you will do**:
The role includes, but is not limited to, the following duties:

- managing and organising the diary of the Executive, or Executives, you support.
- managing the processes and systems of the Branch and/or Division.
- assisting with workload management and prioritisation.
- assisting in the preparation of committee meetings and Senate Estimates hearings.
- providing a contact and facilitation point for staff and stakeholders.

Key duties of the **Executive Assistant, APS Level 4 **will include:

- managing and organisation of the Executive/s and branch's inboxes, calendars, and appointments.
- managing the workflows of tasks for the Executive/s and ensuring priories and timeframes are met.
- maintaining processes and systems of the branch and/or division including preparation of committee meetings.
- organisation of travel and finance for the Executive/s.
- providing general administrative support to the Executive/s and their branch including distributing information, preparing meeting agendas, record keeping and tracking of correspondence.
- providing support to other Executives in the division when required.

**Eligibility**:
**Notes**:
These vacancies are being advertised as non-ongoing and are based out of Sydney and Melbourne.

**Application information**:
**Contact Information**:
**How to apply**:

- Login to an existing account or reset your password

By choosing to continue, you agree to the department's privacy policy and declare that you consent to the collection (and subsequent handling) of your personal information for the purpose of this recruitment process and potential employment in the APS.

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