Division Support Officer

2 weeks ago

Melbourne, Australia Environment Protection Authority Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Environment Protection Authority

**Salary**: $106,534 - $117,716

Occupation: Administration/Secretarial

Reference: 667

**Divisional Support Officer, Corporate Services Division - FTC until March 2025**
- Fixed term opportunity until March 2025 (parental leave cover)
- Hybrid/WFH | 200 Victoria Street, Carlton
- VPS 5.1 / $106,534 to $117,716 + 11% superannuation

**About the Organisation**

Environment Protection Authority Victoria (EPA) was established in 1971 as Victoria's environmental regulator. EPA's role is to prevent and reduce the harmful effects of pollution and waste on Victorians and the environment. We work in a complex and ever-changing operating environment. As the needs of Victorians change, we must be equipped to adapt and respond to a range of factors.

**Benefits of working with EPA**:

- Contribute to the protection of Victoria's environment and our people's health.
- A focus on work/life balance and development opportunities.
- A diverse and inclusive workplace with many career pathways.
- Hybrid and flexible work arrangement options.

**About the Role**:
Reporting to the Executive Director, Corporate Services, the Divisional Support Officer, leads and manages a small team responsible for supporting the Executive Director and Directors in the effective operations of Corporate Services Division.

You will plan and report, coordinate within Corporate Services, across EPA and external stakeholders and the provision of general advice, project management and high level and quality administrative support.

You will work across the division and EPA to ensure corporate and other organisational plans, policies, procedures, programs, and other requirements are met in an efficient and effective way, aligned to EPA’s strategic and annual plans.

**In this role you will**:

- Lead and manage the Division Support Team to achieve high standards of performance, accountability, collaboration, ethics, and integrity.
- Manage the allocation of resources, budgets, business and project planning and reporting; and demonstrate a strong commitment to a positive culture and the development of staff.
- Support the development and delivery of the division’s annual delivery plan, including regular tacking, progress reporting and coordination of Divisional Governance Forums.
- Actively contribute to the development of a positive and high performing team culture, including by identifying and implementing opportunities to improve teamwork practices.
- As an active member of the senior leadership team in the Corporate Services Division, contribute to the overall direction of the organization and division.
- Drive planning and reporting for the Corporate Services Division, ensuring consistency with organisational requirements.
- Plan, oversight and deliver the provision of executive assistance, policy advice and project management support to the Executive Director and Directors in the division.
- Lead the provision of general administrative support across Corporate Services Division, including briefing and correspondence workflows, audit and compliance activities, document management and Freedom of Information (FOI) requests to ensure organisational requirements are met.

**Skills and Experience**:

- A relevant tertiary degree or qualifications in business management, policy, public administration, or a related discipline is desirable.
- A proven record of achievement in a senior coordination, policy, business advisory or program role, demonstrating contribution to high business performance and a positive organisational culture.
- Proven executive coordination skills - utilizing high levels of negotiation and influence to ensure executives and management deliver high quality coordinated work to meet priority deadlines.

For further information about the role, you can view our **position description** here: PD

**How to Apply**:
Click the "Apply" button to submit your resume and cover letter addressing the Key Selection Criteria. Applications close **February 2024.**

All prospective employees will also undergo a National Criminal Record Check prior to an offer of employment.

**Need to know more?**

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and genders.

You must be an Australian Citizen or Permanent Resident (for ongoing roles) or hold a valid work permit or visa.

  • Rooms Division Manager

    1 month ago

    Melbourne, Australia SOFITEL Full time

    Job DescriptionLeading from the front, you will join a team who are highly guest focused delivering exceptional guest service, whilst proactively driving and maximising revenue and upselling programs. You will  have direct responsibility of managing the Front Office division which encompasses Reception, Concierge, Driveway, Guest Relations, Club Lounge &...

  • Administration Support Officer

    1 month ago

    Melbourne, Australia Victoria Police Full time

    **About the role**: Attached to the Operational Safety Division, People Development Command, Victoria Police Academy. Providing administrative support directly to the Superintendent of Operational Safety Division and indirectly with support to varying work units and committees. Victoria Police is a contemporary and agile workplace and supports flexible...

  • Intelligence Support Officer

    6 days ago

    Melbourne, Australia Victoria Police Full time

    **About the role**: Victoria Police is currently advertising One (1) full time, ongoing VPS-2 Intelligence Support Officer position within Southern Metro Region, Division Two. The primary function of the Intelligence Support Officer is to provide administrative and intelligence support to various work units within the Division through the interrogation of...

  • Rooms Division Manager

    1 month ago

    Melbourne, Australia SOFITEL Full time

    **Company Description** Sofitel Melbourne On Collins, the ultimate luxury hotel escape in the heart of Melbourne city centre. Combining French elegance and modern luxury, curating dining experiences where our passionate chefs and mixologists delight our guest in a lively culinary experience whilst overlooking the city skyline. As a Hotel for the Arts,...

  • Rooms Division Manager

    3 weeks ago

    Melbourne, Australia SOFITEL Full time

    Company DescriptionSofitel Melbourne On Collins, the ultimate luxury hotel escape in the heart of Melbourne city centre. Combining French elegance and modern luxury, curating dining experiences where our passionate chefs and mixologists delight our guest in a lively culinary experience whilst overlooking the city skyline. As a Hotel for the Arts, Sofitel...

  • Rooms Division Manager

    1 month ago

    Melbourne, Australia Accor Full time

    Company Description Sofitel Melbourne On Collins, the ultimate luxury hotel escape in the heart of Melbourne city centre. Combining French elegance and modern luxury, curating dining experiences where our passionate chefs and mixologists delight our guest in a lively culinary experience whilst overlooking the city skyline. As a Hotel for the Arts, Sofitel...

  • Administration Support Officer

    5 days ago

    Melbourne, Australia Victoria Police Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victoria Police **Salary**: $56,834 - $72,985 Occupation: Administration/Secretarial Reference: VG/E20014190 **About the role**: The Administration Support Officer will deliver high quality administrative services to support the work of the Security Services Division within Victoria Police....

  • Intelligence Support Officer

    4 weeks ago

    Melbourne, Australia Victoria Police Full time

    **About the role**: The Southern Metro Region Division One, Investigation & Response (SD1 I&R) are seeking an energetic, motivated, and self-driven individual to join the team as an Intelligence Support Officer. This role will be working primarily at the Port Phillip Crime Investigation Unit (CIU). The role provides office-based support to the CIU office....

  • Intelligence Support Officer

    1 month ago

    Melbourne, Australia Victoria Police Full time

    **About the role**: The Intelligence Support Officer position provides vital support to crime investigations within Division Three of Southern Metro Region. Initial duties for this role will be at the Dandenong Multi-Disciplinary Centre, assisting both Dandenong Family Violence Investigations and the Sexual Offences and Child Investigation Team (SOCIT). The...

  • Intelligence Support Officer

    4 weeks ago

    Melbourne, Australia Victoria Police Full time

    **About the role**: The Intelligence Support Officer position provides vital support to crime investigations within Division Three of Southern Metro Region. Initial duties for this role will be at the Dandenong Multi-Disciplinary Centre, assisting both Dandenong Family Violence Investigations and the Sexual Offences and Child Investigation Team (SOCIT). The...

  • Rooms Division Manager

    1 month ago

    Melbourne, Australia AccorHotel Full time

    **Company Description** Work Your Way to Albert Park** Situated opposite Albert Park Lake, our dual-brand hotel hosts 378 rooms, restaurant, bar, pool, gym and one of the largest conference spaces in Melbourne with 31 conference spaces; offering business and leisure travellers a lavish space to meet and rejuvenate. **Why work for Accor?** Do what you love,...

  • Administration Support Officer

    5 days ago

    Melbourne City Centre, Australia Victoria Police Full time

    **About the role**: The Administration Support Officer will deliver high quality administrative services to support the work of the Security Services Division within Victoria Police. Security Services Division provides state-wide support by delivering a specialist response to circumstances involving critical high risk, armed offenders, and counter...

  • Intelligence Support Officer

    4 weeks ago

    Melbourne, Australia Victoria Police Full time

    **Position title**: Intelligence Support Officer **Position number**: E20025130 **About the role**: Victoria Police is currently advertising (1) part-time fixed term Intelligence Support Officer positions within North-West Metro Region, Division 5. As the successful applicant, you will be responsible for providing a broad range of administrative support...

  • Intelligence Support Officer

    4 weeks ago

    Melbourne, Australia Victoria Police Full time

    **Position title**: Intelligence Support Officer **Position number**: E20039826 **About the role**: Victoria Police is currently advertising (1) full-time ongoing Intelligence Support Officer position within North-West Metro Region, Division 5. As the successful applicant, you will be responsible for providing a broad range of administrative support...

  • Administration Support Officer

    1 month ago

    Melbourne, Australia Victoria Police Full time

    Location: Melbourne | Eastern Metropolitan Job type: Full time Organisation: Victoria Police **Salary**: $55,439 - $71,194 Occupation: Administration/Secretarial Reference: VG/E20007590Z **About the role**: Attached to the Operational Safety Division, People Development Command, Victoria Police Academy. Providing administrative support directly to the...

  • Intelligence Support Officer

    6 days ago

    Melbourne, Australia Victoria Police Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Victoria Police **Salary**: $56,834 - $72,985 Occupation: Analyst Reference: VG/JE20021077A **About the role**: Victoria Police is currently advertising One (1) full time, ongoing VPS-2 Intelligence Support Officer position within Southern Metro Region, Division Two. The...

  • Executive Support/project Officer

    1 month ago

    Melbourne, Australia Victoria Police Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victoria Police **Salary**: $73,842 - $89,661 Occupation: Projects Reference: VG/E20002372A **About the role**: This role supports the Director, Legal Practice Division as the Executive Support/Project Officer in the Legal Services Department, Victoria Police. The charter of the Legal Services...

  • Administration Support Officer

    4 weeks ago

    Melbourne City Centre, Australia Victoria Police Full time

    **About the role**: The Purchase Unit is a newly created team within the Business Support Division, Operational Infrastructure Department, Victoria Police. This Division is a centralised service delivery area, responsible for providing business management, finance, procurement, HR, compliance, innovation, and supports Senior Management across Facilities,...

  • Executive Support/project Officer

    1 month ago

    Melbourne City Centre, Australia Victoria Police Full time

    **About the role**: This role supports the Director, Legal Practice Division as the Executive Support/Project Officer in the Legal Services Department, Victoria Police. The charter of the Legal Services Department is to provide comprehensive legal expertise, in support of Victoria Police's operational and business activities, incorporating model litigant...

  • Intelligence Support Officer

    4 weeks ago

    Melbourne, Australia Victoria Police Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Victoria Police **Salary**: $56,271 - $72,262 Occupation: Administration/Secretarial Reference: VG/JE20025261 **About the role**: The Southern Metro Region Division One, Investigation & Response (SD1 I&R) are seeking an energetic, motivated, and self-driven individual to join...