Office Manager
3 weeks ago
**Position**:Office Manager
**Location**:Perth
**Job Type**:Permanent
**Salary**:Up to $75,000 + super
**Company Description**:
A 10-person Managed Service Provider (MSP) based in Perth CBD. Our company specializes in providing comprehensive IT solutions to businesses of all sizes, ensuring optimal performance and security.
**Job Summary**:
As the Office Manager, you will play a crucial role in supporting the day-to-day operations of our company. You will oversee various administrative, financial, and operational tasks to ensure the smooth functioning of our office. Your multitasking abilities, organizational skills, and attention to detail will be key to your success in this role.
**Responsibilities**:
**Financial Management**:
- Manage accounts payable and receivable, including invoicing, payments, and reconciliations.
- Prepare and maintain financial records, including budgeting, expense tracking, and financial reports.
- Collaborate with external accountants to ensure accurate and timely completion of financial tasks.
***
**Office Administration**:
- Maintain office supplies inventory, ensuring availability of necessary equipment and materials.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members.
- Organize and maintain physical and digital filing systems, ensuring efficient retrieval of documents.
- Manage office facilities, including vendor relationships, maintenance requests, and security protocols.
**Procurement and Inventory Management**:
- Source and negotiate with vendors to obtain competitive pricing for office supplies, equipment, and services.
- Monitor and track inventory levels, reordering as necessary to maintain adequate stock.
- Maintain accurate records of procurement activities and ensure compliance with company policies.
- Human Resources Support:
- Manage employee onboarding and offboarding processes, including paperwork, equipment provisioning, and access permissions.
- Support employee benefits administration and maintain accurate employee records.
***
**General Support**:
- Assist with special projects and ad hoc tasks as assigned by senior management.
- Contribute to the overall efficiency and productivity of the office through proactive problem-solving and process improvement initiatives**.**
***
**Qualifications and Skills**:
- Previous experience in office management or a similar role is preferred.
- Strong organizational and multitasking skills, with the ability to prioritize and manage multiple responsibilities effectively.
- Excellent written and verbal communication skills.
- Proficiency in using office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of basic accounting principles and experience with financial management tasks.
- Familiarity with procurement processes and inventory management.
- Attention to detail and commitment to maintaining accuracy in financial and administrative tasks.
- Ability to work independently with mínimal supervision and collaborate effectively with team members.
***
- We represent organizations that promote diversity and welcome all qualified applicants regardless of race, gender, disability, religion/belief, sexual orientation, or age._
**Number**: (08) 6219 8033
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