Executive Assistant

3 months ago

Brisbane, Australia Sunwater Limited Full time

Full Time**Location**:
Brisbane**Job type**:
Administration & Office Support**Applications close**:
25 Aug 2024 E. Australia Standard Time

**Executive Assistant**:
**What makes Sunwater an exceptional workplace?**

We are dedicated to providing our employees with a dynamic and secure work atmosphere, accompanied by an array of attractive benefits including:

- Base salary starting from $97,421
- 12.75% superannuation
- Access to Banked Time and TOIL
- 17.5% leave loading
- Access to Sunwater's MyBenefits hosted by Reward Gateway

**The role**

A rare opportunity has arisen for an Executive Assistant to join the Infrastructure, Development and Delivery team in the Brisbane office. You will be responsible for day-to-day executive support to the Chief Development Officer and selected administrative functions in support of the broader business unit.

**Your responsibilities will include**:

- Organising and managing the daily business of the Chief Development Officer, including scheduling meetings, appointments, and travel arrangements.
- Preparation of agendas, taking meeting minutes, and ensuring follow-up on action items.
- Maintaining confidentiality and handling sensitive information with discretion and professionalism.

**About you**

We are looking for someone with an Advanced Diploma in Business Administration or practical knowledge of business and administrative processes gained by 3 to 4 years of on-the-job experience and have the ability to manage varied and conflicting demands to agreed standards and timelines. You will have a high level of communication, interpersonal and negotiation skills, coupled with experience in developing and maintaining effective business relationships with key stakeholders. In addition to this, you will be able to demonstrate:

- Coordinate the forward planned schedule and daily business of the Executive including coordinating meetings, information briefs, travel demands and identifying possible issues which may impact on the activities of the Executive.
- Ability to analyse enquiries, requests and incoming/outgoing correspondence from internal and external stakeholders, determine and take appropriate action on behalf of the Executive, including the redirection of enquiries to appropriate personnel.
- Prepare a variety of complex reports, including attending meetings to gather information, conducting internet and other research, minute taking, and producing computer graphics.
- Sound knowledge and practical skills in computerised financial and accounting systems and software (SAP ideal), including spreadsheets and database programs.
- Being adaptable to changing priorities, handling multiple tasks simultaneously, and accommodating unforeseen changes in plans or schedules.

Sunwater acknowledges Aboriginal and Torres Strait Islander peoples as the first peoples of this country and Traditional Custodians of the land and water we rely on. We respect and value their continued sacred connection to Country, including the diverse, rich traditions, languages and customs that are the longest living in the world. We acknowledge their resilience in the face of significant and ongoing historical, cultural, and political change within Australia. We recognise and value the importance of truth-telling today, and our role to listen and learn.

Please note that our recruitment process involves verifying references, conducting psychometric testing, performing background checks, and conducting a pre-employment medical evaluation.

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