Administration Officer, Aps Level 5, Legal Branch

2 weeks ago

Canberra, Australia Department of Industry, Science, Energy & Resources Full time

**Job no**: 513219

**Employment type**: Ongoing

**Location**: Canberra

**Categories**: Legal, APS Level 5, Administration

**About the department**:
The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

**About the team**:
The Practice Management Unit (PMU) is a client-focussed team within the Legal Branch of the Chief Operating Officer Division. Our mission is to provide high quality operational support to the Legal Branch, which is responsible for providing legal advice and services to the department. We are passionate about identifying, creating and implementing efficient business solutions and systems to enable us to deliver optimal operational support. We support the Branch by undertaking functions including:

- procurement administration
- recruitment and onboarding of new staff
- contract management
- executive support, including EA support to the General Counsel
- financial processing and invoicing
- management and reporting of budgets
- managing group inbox service requests
- engagement with internal and external stakeholders
- management of legal databases, systems and policies
- coordination of a range of branch activities, such as:

- responding to coordination requests
- risk management processes
- dashboard reporting and other governance projects
- statutory reporting

**What’s in it for you?**

The role of Administrative Officer is a unique opportunity in DISR to work in a dynamic and rewarding team environment. You will have the opportunity to:

- Gain insight into the operations of a medium sized in-house government legal unit
- Work closely with the chief lawyer and executive team
- Form meaningful connections across both the Legal Branch and the Department
- Broaden your professional capabilities through training and development opportunities
- Enhance your ability to communicate and collaborate with a range of stakeholders and proactively ensure responses meet deadlines
- Develop and refine your skills and knowledge with the support of the Practice Managers
- Be part of a welcoming team that values belonging; diversity, innovation, high performance and efficiency
- A can-do, enthusiastic, positive, flexible attitude and client-focussed approach to their work
- Experience with training staff and demonstrating appropriate leadership in a small team
- Excellent communication and stakeholder engagement skills
- The ability to deliver high quality and timely operational support
- Demonstrated initiative and sound judgement
- A proven ability to work in a dynamic team environment to manage time-critical processes
- Ability to foster strong working relationships with colleagues and suppliers

Skills that are highly desirable:

- A working knowledge of government business processes and systems
- Prior experience in office administration
- A working knowledge of government procurement processes

Previous experience in administration, procurement and budget management will be well regarded.

**What you will do**:
As an Administration Officer at the APS 5 Level in the Practice Management Unit (PMU), you will work as part of a team to provide high quality operational and administrative support to the Legal Branch including:

- Undertaking general administrative tasks under limited direction and any other work in support of the Branch
- Working closely with stakeholders to provide procurement, administration guidance and support
- Reviewing and drafting documents including Request for Quote documentation, PGPA section23(3) Delegate approvals and contracts/work orders
- Managing invoices, including payment processing and record-keeping
- Assisting with branch recruitment processes and new starter onboarding
- Undertaking data analysis to assist with reporting of branch statistics
- Assisting with branch wide activities and coordination efforts
- Actively developing and maintaining relationships across the Legal Branch and the department to ensure positive outcomes and promote a client-focussed culture

**Eligibility**:
**Notes**:
A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette_. _

The department does currently offer flexible work opportunities for many roles. This vacancy is Canberra based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.

**How to apply**:
**Contact Information**:
**Advertised**: 02 Jun 2023 AUS

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