Aps Level 5

2 weeks ago

Canberra, Australia National Health Funding Body Full time

**Job Reference Number **23-ITDIV-19302

**Classification **APS Level 5

**Job Title **ICT Contract Business Administration Officer

**Division **Information Technology Division

**Branch **Portfolio Management, Architecture & Commercial Branch

**Section **Finance and Contract Management Section

**Applications open date **Tuesday, 8 August 2023

**Applications closing date **Tuesday, 22 August 2023

**Location **Canberra, ACT

**Status **Ongoing

**Employment type **Full-time

**Salary Range **$81,372 - $88,000

**Security Clearance **Baseline (Protected, Highly Protected, Restricted, Confidential)***

**Contact Officer Name**:Ananda Kulatunga
**Phone**:0422 300 977

**Eligibility**
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of a criminal history check, and where relevant a

Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where

required).
- Providing evidence of qualifications.

**Division Responsibilities**

The Information Technology Division (ITD) supports a wide range of business functions,

systems and lead a significant data capability that supports the Departments compliance

and regulation functions, policy development and program delivery. We are also responsible

for delivery of desktop services to over 6,000 staff and oversee the Department’s protective

and cyber security services.

ITD is growing to support a significant reform program focused on modernising and

transforming Health and Aged Care services. We are looking to invest in passionate people

that are keen to join a diverse and motivated team to deliver best in class IT services and

helping keep Australians healthy and safe.

**Branch Responsibilities**

The Portfolio Management, Architecture & Commercial Services Branch provides strategic

coordination of Health Digital and ICT programs and projects to support the Department's

policy and reform agendas. This includes monitoring benefits realisation and managing an

assurance framework that drives quality, consistency, and value for money customer

focused outcomes.

The Branch drives IT financial sustainability practices, workforce planning, enterprise

architecture capability and leads, the strategic sourcing program, ICT procurement and

managing corporate financing and commercials.

**Section Responsibilities**

The Finance & Contract Management section is a multidisciplinary team delivering the ICT

commercial and financial management services for the division and portfolio agencies, to

enable the Department to deliver against the business objectives and program outcomes.

We focus on driving IT financial sustainability practices, identifying and implementing

process improvements and managing the commercial risks to maximise the return on

investments. The team provides the contract management services, including some

Corporate Service Vendor Management arrangements, resource augmentation Managed

Service arrangements including ITD’s Trainee program.***

**Key Responsibilities**

The key responsibilities of the APS 5 ICT Contract Business Administration Officer are:

- Assist to deliver concurrent contract and vendor management activities for ICT

related professional services, labour hire, hardware, software, and sourcing activities

in accordance with the Commonwealth Procurement Rules (CPRs)
- Assist to provide accurate and timely advice on ICT related contract matters, in

accordance with the relevant legislation and the CPRs
- Assist in preparing a range of correspondence, including corporate documentation,

department briefs, contracts and variations to contracts, and other procurement

related documentation
- Review and/or draft a broad range of routine contract documentation
- Assist to develop reference materials including templates, intranet pages, and

guidelines
- Assist in monitoring the management of contract activities, as well as the

maintenance of records in the SAP Finance system and Electronic Document

Management System (TRIM)
- Work in a dynamic environment to meet deadlines, improve processes and achieve

business area goals.***

**Key Capabilities**

enthusiasm toward their work, be a team player and possess excellent attention to detail.

Key capabilities include:

- Ability to work under direction and undertake a range of procedural, administrative

and contract management activities and produce quality deliverables
- Well-developed interpersonal and verbal communication skills, including the ability

to establish and maintain professional relationships with a wide range of

stakeholders
- Organisational and time management skills, including the ability to prioritise tasks to

meet required t

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