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Administrator

2 months ago

Sydney, Australia University of New South Wales Full time

**Job no**: 513494

**Work type**: full time

**Location**: Sydney, NSW

**Categories**: Administration
- Employment Type: Continuing, Full Time (35-hour week)
- Remuneration: Level 5 position ($78,130 - $88,407 + 17% Super)
- Location: Kensington, NSW (Hybrid Flexible Working available with a requirement of 3 days a week on campus)
- Enjoy a career that makes a difference by collaborating & learning from the best

UNSW isn’t like other places you’ve worked We are a large organisation with a diverse and talented community where dreamers are doers. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Be part of vibrant campus community with many training and development opportunities available to you.

The successful Administrator will work closely with the School Manager Maree Withers to provide effective administrative support to school academic staff, to ensure all services are provided efficiently to meet the operating needs of the UNSW Business School.

**Why Your Role Matters**:
The Administrator is responsible for providing administration support within the UNSW Business School - Risk and Actuarial, and Management & Governance.

The Administrator will have a range of responsibilities from organising school events, research seminars, marketing tasks (including website management), visitors management and supporting the Research Committees (e.g., scheduler and minute taker).

**Accountabilities**:

- Provision of consistent and high-quality administrative support to the Head of School, Deputy Head of School, School Manager and School academics, including advice on University and Faculty policies and procedures.
- Coordinate and deliver accurate and timely administration on a range of student-related processes including, but not limited to, exams, special consideration, plagiarism and student misconduct.
- Collaborate with relevant teams to support academic staff with digital learning requirements and academic systems and processes.
- Attend relevant Faculty committees and contribute to discussions, relaying developments, and recommendations to the School.
- Coordinate administration for School’s recruitment activities with relevant stakeholders and Human Resources and support the onboarding of new staff, ensuring necessary infrastructure, access and inductions are in place.
- Develop and maintain detailed filing systems, spreadsheets, databases, websites and other administrative systems.
- Assist with updating and maintaining the School’s marketing material by actively monitoring the School’s website, content relevancy and accuracy, issuing web change requests and ensuring completion.
- Organise and coordinate Higher Degree Research student confirmations and annual progress reviews. Collaborate with resources within the University to monitor student enrolment and produce enrolment reports and statistics.
- Assist the School Manager in implementation of new administrative systems. Evaluate and contribute to the improvement of the School’s systems and processes, to ensure efficiency and effectiveness of services.
- Support the School in the organisation of events, managing and recording of visitors, facilities and IT support for school operations and support any space, asset management and procurement needs.

**Who You Are**:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
- Experienced in IT and space management (HDR)
- Takes a proactive approach to organising School Events
- Ability to support in Research Seminars
- An understanding and some experience in Marketing (including website)
- Proactively provide support to Research Committees (scheduler and minute taker)
- First point of contact for visitors support and management
- Excellent time management and organisational skills.
- HR or relevant tertiary qualification with subsequent relevant experience.
- An excellent communicator with a consultative and engaging manner.
- An exceptionally organised and efficient individual with high attention to detail.
- Strong ability to plan, organise and coordinate projects and tasks
- Experienced with working well under pressure and managing multiple tasks with competing deadline.

**Benefits**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:

- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- 23 days of annual leave and excellent leave options
- Discounts and entitlements (retail, education, fitness)

**How to Apply**:
A copy of the Position Description can be found here:
Position Description - Administrator.pdf

**Contact for recruitment queries**:
Applications that are sent directly to the contact below will not be accept

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