Legal Case Manager

6 months ago

Melbourne, Australia Federal Court of Australia Full time

**Position Overview**
The Legal Case Manager position works closely with Lawyers in providing support to Judicial Registrars. Judicial Registrars exercise Judicial and Statutory functions delegated by Judges or conferred by the Rules of the Federal Court and Federal Circuit and Family Court of Australia (FCFCOA) (general federal law).
Broadly, the primary areas of registrar work for which support is required are as follows:

- Mediation and Case Management Support. This involves mediation and case management work done by registrars in support of matters within judges’ dockets.
- Registrar Court work. This work involves the running of Corporations (FCA) and Bankruptcy (FCA and FCFCOA) lists, issuing of summonses for examination, return of documents in examinations and public examinations; Return of subpoena lists and hearings (FCA); Small Claims List (FCFCOA) and Adverse Action Lists (FCFCOA and FCA); special fixture interlocutory hearings.
- Legal Case managers will also assist with national tasks. Further details and specific examples of work to be undertaken by Legal Case Managers are set out below.

**Major Activities**
Legal Case Managers provide support to the judicial registrar team, including:
Mediations and Case Management:

- Coordinating the management of proceedings the registrar is mediating or case managing, including liaising with parties, organising mediations and case conferences, preparing correspondence, ensuring facilities are arranged in accordance with the requirements of each particular mediation and/or case management conference and ensuring that relevant case data on the Court’s case management system is accurate and up to date.

Registrar Court work:

- Undertake preparatory work for the list, including liaising with parties, listing matters on the Court’s case management system, undertaking all post Court work, including uploading orders and ensuring the Court’s case management system accurately reflects outcomes.
- Assist with any preliminary work required for public examinations including attending the examination with the Judicial Registrar as required and ensuring that outcomes and listing details are accurately recorded.

Other Registrar Work:

- Costs_
- Support the registrar with all aspect of the work, including the review of bills of costs to ensure they are ready to be estimated and taxed, prepare drafts of all estimate letters and prepare orders and certificates of taxation for the Registrar to approve.
- Assist with the lump sum costs process including by drafting orders, recording outcomes and corresponding with parties as required.
- Support the registrar with all aspects of the work, including liaising with parties, prepare draft orders for consideration by the Registrar and arranging public examinations.

National Registrar Allocations and National Training
- Update and maintain national training, educational guides and manuals including uploading training material and guides to the Court’s intranet.
- Support the Judicial Registrars in arranging conferences and seminars as required.
- Provide support for the Court’s mediation accreditation program.

Other duties as required.
- Undertake the co-ordination of pro-bono work.
- Diary and in-box management for registrars as well as management of the Judicial Registrars’ Calendar of Commitments and any travel arrangements.
- Ability to be deployed to Registry or Chambers as required.

**Key Relationships**
- Judicial Registrars: provide high level administrative and general support services.
- Lawyers: work collaboratively to ensure that the Judicial Registrars are supported in all facets of their work.
- Chambers/Registry Staff: provide advice and support to Court staff in regard to Judicial Registrar work.
- Legal Profession / Litigants: liaise with individuals, groups or organisations on a range of matters, as required.
- External service providers: liaise with external providers such as Auscript, interpreters and other suppliers as required, regarding support arrangements for Judicial Registrars.

**Competencies & Attributes**:

- An interest in the law will be regarded favourably.
- The ability to provide high level administrative support effectively and efficiently.
- A sound understanding of the jurisdiction and practice and procedure of the Court or the ability to acquire such knowledge quickly.
- The ability to work both autonomously and also collaboratively as a member of a team.
- The ability to manage multiple tasks and priorities effectively.
- The ability to build and sustain positive relationships with a network of key stakeholders, internally and externally.
- A high level of IT proficiency.

**Formal Qualifications**
There are no formal qualifications required to undertake the role. A law or related degree (or current enrolment in a law or related degree) will be regarded favourably.

**Selection Criteria**
- Experience providing administrative and general support to a legal practitioner. F

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