Project Administrator

3 weeks ago

Windsor, Australia people2people Full time

**The Company**
People2people is pleased to be recruiting for a well reputed Australian company that has over 50 years of experience providing specialist state-of-the-art lifting equipment and labour to the country’s biggest construction projects. For over 20 years, the business have secured their spot as Australasia's leading specialist material handling club They are currently on the look out for a Project Administrator to join their team and grow alongside with them.**
**The Role**
This position is a support function that supports the projects and the project managers/coordinators with the administrative aspects of the projects. You will be responsible for all aspects of project administration - right from the creation till the closure of the projects and working closely with project delivery and project managers. Reporting to the Senior Project Manager, you will work with a wide range of stakeholders within the business including Project Managers and Finance, Sales, Contracts/Legal, Procurement, and Operations teams.
- This position will have you performing the following duties but not limited to:

- Create new projects in Pronto and other systems as necessary. Work with the sales team in ensuring that the correct cost codes are being identified and implemented for each project.
- Create and manage variation records under the instructions from the project managers/ coordinators and ensure that variations are approved by the project managers/project finance manager/client manager.
- Ensure that variations that need to be claimed from the client are included in the monthly claims, working closely with the project accounts manager.
- Support the project managers in organising for various inspections (pre & post) and ensure that check lists are properly documented and maintained.
- Be a part of the project kick off meetings to ensure that the MOM is clearly and correctly captured and documented with all action items and dates. Send reminders to ensure the closure of the action items
- Responsible to maintain the project’s risk and issues register, highlighting to the PMs on the status and outstanding action items
- Ensuring all permits like Aviation/Traffic/Mobile Crane/ semi-trailer permits + wide load permits from Sydney City Council/etc are obtained well in time for the activities that require them.
- Ensure that the approved labour timesheets are sent to the Project Accounts Manager for inclusion in the monthly claims.
- Attend and be prepared with all necessary artefacts that are required to be addressed in the Project Management status meetings. Prepare the minutes of the meeting (MOM) and ensure MOM is circulated to all projects team members.
- Assist Project managers in creation of weekly/fortnightly status reports and circulation of the same to all stakeholders.
- Prepare and organise supporting and compliance documentation for submission in conjunction with progress claims.
- Support the Project Finance Manager and Project Managers to identify and resolve queries and disputes by liaising with clients, Project Managers and other internal stakeholders.
- Coordinate with Project Managers to provide support with all administrative tasks for the delivery of each Project.
- Other project administration and document management responsibilities as required.

**About You**:
***
- Accuracy and attention to detail dealing with high volume of information.
- Ability to effectively prioritise and manage assigned workload and meet deadlines.
- Critical thinking, problem-solving, and multi-tasking skills.
- Proactive and motivated with a tenacious approach to your work.
- Outgoing, with excellent verbal, written and inter-personal communication skills, able to liaise with wide variety of stakeholders at all levels.
- Intermediate knowledge of Microsoft office.
- Desire for accuracy and completeness.
- Experience with projects and administrative work, and construction industry is highly regarded.
- Knowledge of Aconex is also preferred.

**Benefits**:

- Reputable business
- Job securtiy and Career development
- Great team environment and culture
- Free parking on-site
- Rewards & recognition programs

**If you are interested in this opportunity, please**
**APPLY NOW**
**or contact Marissa on**
**02 8270 9735**
**for a confidential discussion.

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