Office Manager

3 weeks ago

Eagle Farm, Australia Civil Mining & Construction Full time

Modern head office at Eagle Farm with parking
- Varied role working across departments
- Rapidly expanding company where your skills will be valued

**Location**:Brisbane

**Salary**:Competitive depending on experience

**Term**:Full time

**Start**:Immediate

Can you remain polished and professional in a busy ever-changing environment? Wear many hats and thoroughly enjoy doing it? Love systems, new technology and accounts but also have a strong creative flair? Then stop scrolling - this is for you.

**About us**:
CMC is a highly respected Queensland-based civil contractor. With a strong focus on people, culture, and services, plus a great track record in delivering multi-million-dollar civil works across Queensland and NSW, we are rapidly growing - and we want you to come along for the ride.

**About the role**:
As the **Executive Assistant**, we want you to bring your professionalism, energy, organisation skills and enthusiasm to a diverse range of duties supporting the Managing Director and Executive General Manager:

- Managing and prioritising calendars;
- Arranging travel, accommodation, itineraries, and all correspondence related to arrangements as required;
- Planning, organising, and implementing events such as conferences, meetings, business luncheons/morning teas and other business functions;
- Assisting in the preparation of reports, materials, and presentations for meetings, taking minutes, maintaining digital files, preparing meeting communications, and organising documents in the company document management system;
As the **Office Manage**r, we want you to bring your well-honed organisational and people skills to the following:

- General office administration i.e. stationery, mail, etc;
- manage front of office including reception;
- Completing purchase orders, invoices, and preparation of executive expense claims and reconciliation of credit card statements;
- Receiving and checking of timesheets;
- Assisting manager/s with general administration;
- Providing assistance to project sites for various requests;
- Updating social media, website, and other marketing media;
- Upholding a strict level of confidentiality at all times.

**About you**:
Personality will be a key factor, but you will need to have the following experience and qualities to thrive in this role:

- Administration, reception, and PA/EA experience;
- Excellent verbal and written communication skills;
- Exceptional interpersonal skills - friendly and professional demeanour;
- Comfortable in a fast-paced, often changing environment and able to concentrate on multiple tasks at once;
- Ability to organise and manage large amounts of files, tasks, schedules, and information;
- Excellent time management and prioritisation skills;
- Self-directed and able to work without supervision;
- Energetic and eager to tackle new projects and ideas;
- Proficient computer skills including Microsoft Office Suite with the ability to learn new programmes and systems;
- Comfortable with uploading to all forms of social media;
- Ability to maintain a high level of confidentiality;
- An accredited certificate in administration or equivalent experience;
- Experience with SharePoint is desirable but not essential.

**Sounds like you?**:
If you're self-motivated, keen for a new challenge, and have excellent references, we want to hear from you

**As an Equal Opportunity Employer, we welcome applicants from diverse backgrounds. Women and People of Aboriginal and Torres Strait Island heritage are strongly encouraged to apply.**

**We are a proud member of NAWIC - the National Association of Women in Construction.

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