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Document Controller

5 months ago

Perth, Australia Lynas Corporation Full time

Want to contribute to a sustainable future? Join Lynas Rare Earths as we embark on our Global expansion Journey - to help shape a new future.

Lynas employees work in an environment where safety is central to the role and support is always available. You will work as part of a smaller team, so you can expect to build excellent connections with your supervisors and peers. We’re focused on creating an inclusive environment to allow our people to bring their best selves to work because they feel safe, included and empowered.

**The Role(s)**

We are looking for Project Document Controllers of all levels with previous Resource, Oil & Gas Study, Feasibility and/or Engineering Procurement and Construction (EPC & EPCM) and/or Project Management Office (PMO) experience, whether working in an integrated management team or separate engineering house capacity. The role can be employed in a job share/part-time arrangement between two people. Reporting to the Project Manager or Engineering Manager, you will be responsible for working collaboratively with the Integrated Management Team based in Perth towards controlling the document receipt, indexing, classification, workflow reviews, and distribution.

These are Fixed Term-18 months contracts.

**Key Responsibilities**:

- Timely processing of both corporate and project data, drawings & documents, including data entry, distributing and filing as detailed in the appropriate procedures.
- Maintain Project Document Control
- Maintain Electronic Document Management and SharePoint (Document Repository)
- Assist in the review and development of Document Control Work Instructions and
- QA/QC checking of documents to ensure the format is to Company
- Ensure that all handover documents are to Lynas standards and
- Follow all Company Work Procedures and
- Receive, number, distribute and track project vendor
- Produce status reports from allocated projects as required on both design deliverables and vendor
- Maintain a Customer Service approach when liaising with project personnel, vendors and
- Maintain the project filing and controlled revision
- Archiving of project documentation at completion of assigned

**What we are looking for**:
***Minimum 3 years of experience as Document Controller working with electronic data management systems including M-Files, QDMS, Box, Intuit, Aconex or similar.
- Thorough understanding of indexing, naming, numbering, version and revision control
- A good understanding of Business Management Systems
- Ability to work flexibly and independently within a dynamic and collaborative environment assisting vendors, procurement, engineering and management alike.
- Knowledge of Microsoft Software Packages and Adobe Writer
- Time management and organisational skills
- Good communication skills at all levels
- An excellent understanding of the overall project progression
- Previous experience setting up or being the administrator of an electronic Document Management & Control System would be beneficial but not essential.

**Qualification**:

- Secondary Education Graduation Certificate/Diploma/Degree/Post Graduate Studies

**Benefits**
- Mt Weld Project for Stage 1 and 2 will require a minimum 18months contract
- Remuneration package relevant and commensurate with the market and projects.
- Annual Bonus Scheme
- Generous Parental Leave Procedure
- Salary continuance scheme and life insurance (through Superannuation)
- Salary Sacrifice options
- Flexible Working Arrangement Procedure

We are committed to ensuring that our workplace is inclusive, where all our people feel they belong, are valued, and respected.