Team Administrator

4 months ago

Sydney, Australia URBIS Full time

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our friends. Our mission is about helping people create meaningful, environmentally friendly cities & communities. Work with us cause we want to make a difference, be innovative and a problem solver. The skills you have are important because we elevate each other by being authentic and collaborative. We're looking for individuals who are driven and inspire those around them. Being at Urbis doesn't mean you are just a planner, heritage consultant, designer or team administrator. Everyone gets to influence outcomes here, that's how we shape our clients, cities, communities, and future.

**The Opportunity**:
The role demands a proactive and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same.
If you're passionate about providing top-notch administrative support and becoming an integral member of our design studio and superstar design administration team, then we would love to hear from you.

**You will**:

- Providing a high level of technical support on the Microsoft Office Suite and our practice management system (BST)
- Setup and approval of new assignments in BST and ensuring relevant terms of agreements are obtained
- Completing fortnightly project reviews to identify and flag potential issues to project managers
- Managing monthly project invoicing for the team to a high level of accuracy, including support on the administration of contracts, tracking of project budgets and monitoring of debtors
- Assisting the team with submissions and tenders as a Tender Champion in your studio
- General administrative support to the Design team, including coordinating expenses, diaries, meeting room bookings, catering, video conference arrangements, travel and marketing activities

**About you**:

- Experience in administration, preferably in a team environment
- An interest in financial project support and administration
- Strong personal initiative to work proactively with team members and clients to help projects run smoothly
- Brings a positive, ‘can do' attitude
- Ability to provide customer/client-service to a professional standard
- Ability to manage multiple requests on-the-go
- Ability to develop strong rapport with team members
- High attention to detail
- Be able to adapt to change at a fast pace
- Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)

Why Urbis?
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
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