Contract and Procurement Support Officer

2 months ago

Melbourne, Australia Department of Government Services Full time

Location: Melbourne | CBD

Job type: Full time / 36 months

Organisation: Department of Government Services

**Salary**: $91,418 - $103,725

Occupation: Procurement

Reference: VG/DTF/CGS/1720347

This is a new VPS4 3yr Fixed term position in the Commercial and Corporate team.

**About us**

The Department of Government Services (DGS) was established on 1 January 2023 to bring important day-to-day services together in one department to make it easy and seamless for Victorians and businesses to interact with government. We're working to connect and digitise our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

**Shared Service Provider**

The Shared Service Provider (SSP) team delivers property, carpool and library services to clients across the Victorian Government and associated agencies. SSP strives to be a provider of choice, achieving value for the VPS by delivering strategic, client focused services. The team is committed to offering their expertise to deliver efficient, relevant and effective services to support clients.

**About the role**

The Contract and Procurement Support Officer role supports the coordination of contract management and procurement activities and projects. This includes end-to-end procurement and contract management, engagement of consultants and contractors, contract administration & governance, financial reporting and stakeholder management.

Key Accountabilities
- Partner with key stakeholders to identify continuous improvement opportunities and strategic needs across SSP to inform procurement work
- Lead timely drafting of required documentation
- Maintain procurement policies and procedures knowledge
- Manage tasks and projects using project management methods to meet agreed timeframes and ensure delivery of consistent outcomes
- Build strong stakeholder relationships by providing expert advice on procurement and contract management
- Communicate Commercial outcomes to ensure relevant stakeholders realise the benefits of these services
- Support the Team Manager to oversee and quality assure procurement outputs are aligned with SSP goals
- Support SSP contract management activities to meet all objectives
- Contribute to the ongoing performance assessment of SSP contracts to evaluate obligations

**About you**

To be considered for the role, you must be able to demonstrate:

- Ability to work collaboratively and to constructively support the delivery of team and organisation-wide outputs.
- Strong written and oral communication skills with diverse internal and external stakeholders.
- Ability to participate proactively in the identification of opportunities for innovation in service delivery.
- Experience with and knowledge of contract management and procurement policies, standards and guidelines within the public sector.
- Meticulous recording-keeping skills.
- Ability to translate a complex document or contract into an audience-relevant format.
- Experience in delivering services focussing on innovation and continuous improvement.
- Proven ability to thrive in a fast-paced change environment, including demonstration of a pro-active approach to customer service.

Mandatory requirements
- Tertiary qualifications in a related discipline, and/or significant experience in a similar role will be highly regarded

**About our culture**

We welcome applicants from a diverse range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ, people with disability, as diversity and inclusion drives our success.

All roles at DGS can be worked flexibly, this underpins a diverse, adaptive, and high-performing workforce. The nature and scope of flexible options available will depend on the nature of the position. Applicants are encouraged to discuss flexible arrangements with the hiring manager during the recruitment process.

**How to apply**

Applications close at midnight, 2 June 2023.

**Note: Due to Machinery of Government changes, effective 1 January 2023, your employment will be with the Department of Government Services. Corporate Services, including payroll, will be provided by the Department of Treasury and Finance while a process for the formal transfer of staff in impacted areas is implemented.**

**Additional information**
The Department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS recommends all employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

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