Executive Assistant

4 weeks ago


Canberra, Australia Adecco Full time

Full time, permanent opportunity
- Great employee benefits and incentives
- Hybrid work arrangements available

An excellent opportunity for an experienced Executive Assistant to join Adecco DFR to support the Managing Director of Defence Force Recruiting (DFR).

As an Executive Assistant, you will provide pro-active executive assistance to the Managing Director of DFR to ensure the key objectives, financial and strategic targets are met.

**Client Details**

DFR is on a mission to recruit the right people, in the right numbers, at the right time to support the ADF to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.
- Be you, and we'll be better together._

To find out more about our great employee benefits and what it's like to be part of the team, reach out to our friendly talent acquisition team.

**Description**

No day will ever be the same in this position with some of the duties including:
**Key Responsibilities**:

- Managing extremely active annual calendar of meetings, travel, itineraries, and work plans, including prioritising conflicting needs and handling matters expeditiously
- Liaising with executive level professionals and others both in executive support roles and generally across the business to ensure co-ordination and scheduling of activities
- Preparing agendas and papers for regular management meetings, drafting, creating, editing, proof reading, photocopying, and binding
- Maintaining discretion and confidentiality of all information and relationships with all stakeholders and matters
- Act as the MD's representative and, when necessary, liaise between the MD and direct reports and senior executives in the company, to ensure communication channels always remain open
- Attend senior management meetings as requested to help facilitate/take notes and contribute and thereby remain informed of activities and current issues pertaining to the MD's area of responsibility and assist where possible

**Profile**

**To be considered, you will have**:

- Professional, approachable, customer centricity demeanour
- Ability to handle multiple tasks effectively and calmly; switch priorities and focus as needed
- Possess strong organisation and prioritisation skills
- Advanced MS Office skills
- Ability to prioritise workload and handle pressure
- Be results oriented / achieve goals within tight deadlines
- Communicate effectively with people at all levels from inside and outside the organisation
- Skilled at exercising tact and diplomacy when dealing with sensitive matters, confidential information, or difficult people
- Previous experience in an Executive Assistant role or similar field

**Security Clearance**

**Job Offer**

Adecco - DFR is committed to embedding flexible working practices into the design and structure of the workforce. Flexibility is an important part of a modern workforce; we recognise and respect peoples need to work in a way that suits their families and lifestyle.

DF_EA_168385000988447



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