Operations Administrator

2 weeks ago

Laverton, Australia The Alex Fraser Group Full time

**OPERATIONS ADMINISTRATOR - Join us and do good work**

We are seeking a detail-oriented, organized, and self-motivated Operations Administrator to join our dynamic team at Alex Fraser.
As an Operations Administrator, you will play a cruicial role in supporting the smooth and effecient functioning of our operaional teams.

**In your new role you will be**:

- Administration of production budget in relation to monthly cost reporting process
- Undertake administration control (cost/timeline reporting) of operational projects
- Act as the document controller for the QMS (ISO9001) including organisation and minute taking of meetings
- Administration of Monthly Production Meetings and preparation of monthly reports
- Prepare and circulate daily Production Report
- Creation of site Purchase Orders
- Maintain CAMS compliance (Contractor Administration Management System)
- CheckProof administrative tasks as required including maintaining asset list, ongoing development of checklists and circulating lists of open/overdue defects to site personnel
- Manage Medicals Register and return to work bookings
- Data gathering (Hazard notifications, Near hit reporting, Safety conversation tracking, Health and Safety plan Leading Indicator reporting)
- Organising and scheduling training and booking of trainers and locations
- PPE product ordering - e.g. signage, when at sites
- Act as First Aid Officer for the office
- Arrange and book online travel requirements, corporate events and KPI reporting
- Payroll processing assistance at sites documentation gathering for HR related claims

**This role is great fit for you if you**:

- Proven excellence in administrative support roles, preferrably in operations
- Exceptional organizational and multitasking abilities, with a keen eye for detail
- Proficiency in using software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems
- Strong communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders
- Demonstrated problem solving skills and the ability to adapt to changing priorities
- Knowledge of basic accounting principles and experience with budget tracking
- Ability to handle multiple tasks under tight deadlines
- Ability to work independently and as a part of a team, with a proactive and positive attitude

**What’s in it for you**:

- Competitive salary
- Unwavering safety culture and a positive team culture
- Ongoing training and development
- Work flexibility

**About Alex Fraser**:
With a history spanning 140 years, a diverse team of people, and a network of recycling facilities and asphalt plants around Melbourne and Brisbane, Alex Fraser is a global leader in sustainable construction materials supply.
We have recovered and recycled more than 50 million tonnes of concrete, brick, rock, asphalt, and glass to produce high quality, high specification, sustainable products needed to build greener roads, rail, bridges, pipelines, and ports.
It’s the people behind the wheel that make Alex Fraser Australia’s leading provider of sustainable construction materials. We’d love you to help us build greener roads.

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