Administrative Service Officer 3

2 weeks ago

Canberra, Australia ACT Government Health Full time

**Administrative Service Officer 3 - Administrative Services Officer 3**
**(**
**Job Number**:
**02A11**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Older Persons Mental Health Community Team - (OPMHCT)**Section**
- Mental Health, Justice Health, Drug and Alcohol Services**Position Number**
- 26422**Position Title**
- Administrative Services Officer 3**Classification**
- Administrative Services Officer Class 3**Vacancy Type**
- Temporary Full-time**Vacancy Length**
- Seven months**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $68,685 - $73,920**Contact Officer**Closing Date**
- 27 April 2023**Our Vision**: creating exceptional health care together

**Our Role**: to be a health service that is trusted by our community

**Our Values**: Reliable, Progressive, Respectful and Kind

**POSITION OVERVIEW**:
**Mental Health, Justice Health and Alcohol & Drug Services (MHJHADS)** provides health services directly and through partnerships with community organisations. The services provided range from prevention and treatment to recovery and maintenance and harm minimisation. Consumer and carer participation is encouraged in all aspects of service planning and delivery. The Division works in partnership with consumers, carers and a range of government and non-government service providers to ensure the best possible outcomes for clients.

The Division delivers services at a number of locations, including hospital inpatient and outpatient settings, community health centres, correctional centres, other community settings including people’s home. These services include:

- Rehab and Specialty Mental Health Services
- Adult Acute Mental Health Services
- Adult Community Mental Health Services
- Alcohol & Drug Services
- Child & Adolescent Mental Health Services (CAMHS)
- Justice Health Services

**Older Persons Mental Health Community Team (OPMHCT)** provides mental health assessment, care planning and interventions to people living in the ACT who are 65+ years old.

OPMHCT operates within the Aust Govt / Dept of Health / Primary Health Network (PHN) MH Care / Stepped Care guideline (2016). Under this model, OPMHCT provides services to people who have a moderate to severe mental illness.

There are four distinct sub-teams within OPMHCT: Assessment Team (Ax Team), Clinical Management Team (CM Team), Intensive Treatment Service (ITS), and Physical Health Intervention Team (PHIT).

The Assessment Team is responsible for the management of referrals and providing comprehensive assessments and psychiatric diagnostic clarification, care planning and short-term treatment. The Clinical Management Team provides longer term treatment to people who present with complex mental health conditions. The Intensive Treatment Service provides a home-based service to people who are in an acute phase of their mental health condition, as an alternative to a mental health inpatient admission. The Physical Health Intervention Team provides physical health screening and care planning to those people admitted to the Clinical Management Team.

Under the direct or indirect supervision of the Manager, the ASO3 will play a key role in the day to day administrative functioning of the Team.

**DUTIES**:

- Provide administrative leadership to the Manger and Team of over twenty clinicians, including but not limited to, management of client records and administrative processes, management of financial processes, provision of reception duties, arranging meetings and taking minutes, and act the first point of contact
- As directed, coordinate and follow up correspondence, reports and documentation as necessary as part of psychiatric clinics, records management on behalf of the Manager.
- Provide support for finance functions including but not limited to:

- Process invoices and accounts payable
- Prepare reconciliations
- Tracking expenditure and requisitions
- Petty cash
- Maintain liaison with members of the management team and other personnel including doctors, and other agencies, as required to ensure the effective coordination of the team’s activities
- Undertaking other duties appropriate to this level of classification which contribute to the operation of the section with the delivery of high-quality person and family centred, safe and high quality patient care.

**ABOUT YOU**:
**Behavioural Capabilities**
- Ability to work within a multi-disciplinary team and adapt quickly to a changing environment.
- Commitment to achieving positive outcomes for older people, their families, and/or carers.
- Ability to respond to and prioritise competing demands in a calm and efficient manner while maintaining high work standards.
- Be flexible, adaptable and comfortable with a changing working environment

**Position Requirements/Qualifications**:
Mandatory:

- Hold a current driver’s license.
- Have an understanding of how the National Standards and Quality Health Service (NSQHS) indicators align with t

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