Office Administrator

4 days ago

Melbourne, Australia Capstone Full time

A national environmental consultancy with 30 team members
- A varied role where no two days will be the same
- An inclusive non-hierarchical environment

**The Company**
A environmental consultancy working on projects in property development, defense and resources. There is a flat structure where team comprises engineers and scientists

**The Role**
This person will get ample coaching and support from our friendly and experienced Corporate Services team to allow them to learn and grow. The role will vary from day to day and evolve over time to suit the However, some of the duties include;
- Co-ordinate company social events, client functions, conferences etc
- Provide support to the State Manager, Team Leads and Project Managers with project set up, invoicing and tracking in JBS&G’s project management and accounting system
- Contribute to the national Corporate Services team, including supporting the People and Talent team as required with HR administration including recruitment, onboarding procedures, training courses, etc
- Ensure incoming correspondence and inquiries are appropriately directed to relevant team members
- Coordinate meetings, appointments and travel arrangements
- Act as a point of contact for external stakeholders
- Support delivery of annual project, office and internal audits as requirement of our Integrated Management System (WH&S, environmental and quality)
- Ensure delivery of general office maintenance, such as ordering supplies, ICT peripherals, neatness and order of office, boardroom and meeting facilities, and vehicle maintenance

**The Requirements**
- Excellent communication and interpersonal skills
- Exceptional organisational skills and attention to detail
- Ability to multitask and prioritise effectively in a fast-paced environment
- Initiative, reliability, high energy and a friendly personality
- Proficiency in office software including data management and excel skills with knowledge of internal financial management systems in MS Word, Excel, Outlook and Adobe PDF and an ability to work to deadlines
- Accounts receivable and payable experience would be advantageous but is not essential

**The Why**
In short, this person would join an environment built on the principle of "being a decent human first and a great scientist or engineer second". They would work in a smart CBD office, enjoy varied work, the opportunity to learn and regular office hours.

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