School Administrative Officer

1 month ago

Melbourne, Australia Deakin University Full time

**Job no**: 544574

**Work type**: Full-time

**Location**: Melbourne - Burwood

**Categories**: Administration
- Based at our Geelong, Waurn Ponds Campus or our Melbourne, Burwood Campus
- Full-time and continuing
- HEW 5 $74,148 - $83,163 + 17% Superannuation (pro rata, part time)

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

Provide administrative support and services particularly to academic staff within the School, to enable the delivery of school outcomes and to ensure consistent processes and seamless support are delivered to the school. Support school administrative functions through a range of administrative tasks in line with university procedures.

**Your key responsibilities will include**:

- Providing support and advice in relation to administrative and operational matters to ensure the organisation and control of functions and resources in the School
- Conducting a range of administrative tasks in line with university procedures and guidelines such as inductions, casual contract processing, space allocation, events, and seminars etc
- Providing secretariat support and coordination for committees, advisory boards and other regulatory functions as required in the School
- Adhering to University governance, including work instructions, procedures and guidelines to enable and support the delivery of operations
- Clarifying expectations and responding promptly to stakeholder requests, queries, or complaints to ensure stakeholder needs are met to agreed standards and timelines
- Presenting information in a clear, structured, concise and tailored way by focusing on key messages and checking that messages are understood and meet audience needs for the purposes of School internal and external communications and publications
- Taking personal responsibility and showing initiative to meeting goals and objectives contributing to an inclusive team environment
- Recognising the importance of teamwork and of effective communication amongst team members and building rapport within immediate team in ways that are respectful and inclusive of others

**To be successful, you’ll have**:

- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training

**Applications for this position close on Wednesday 23 August.**

**SPECIAL REQUIREMENTS**
- Working with Children Check (refer to Recruitment Procedure)

**Please submit your updated resume and a short cover letter outlining your skills and experience for this role.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 09 Aug 2023 AUS Eastern Standard Time
**Applications close**: 23 Aug 2023 AUS Eastern Standard Time

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