Administrative Assistant

4 months ago


Subiaco, Australia St John of God Health Care Full time

Your role at St John of God Subiaco Hospital

The Administration Assistant is responsible for providing a highly professional standard of reception and a comprehensive admission and clerical support service to hospital clientele, caregivers and the health care team.

The Position- Answer telephone and desk enquiries and assist where possible or refer the enquirer to the appropriate caregiver.- Welcome patients on admission and provide room orientation as appropriate.- Complete all relevant admitting and discharge procedures (including boarders) and complete documentation.- Maintain responsibility for the management of all patient health records associated with patient admissions, transfers and discharges for the ward or area.- Ensure patient health records are accurately collated and returned to PHIS Department within 24 hours of patient discharge during weekdays or as soon as possible on Monday for discharges over the weekend.- Ensure Patient Administration system data is updated accurately and continuously.- Co-ordination of bed transfers between other wards and holding bays using BAS (Bed Allocation System)- Arrange follow up appointments for patients with medical practitioner’s rooms and/or other allied health professionals.- Update caregiver rosters on rostering system database on a daily basis or as requested.- Train new and relief Administration Assistants and orientate new medical and nursing caregivers to the clerical requirements of the ward-
- Liaise with nursing and medical caregivers regarding enquiries, appointments etc.- Enter nurse pagers into the Nurse Paging System.- Order and maintain stationery supplies.- All other reasonable duties as directed by the relevant Manager/Supervisor

You will have previous administration/reception experience with good organisational skills and attention to detail.

To succeed you will demonstrate a high level of written and verbal communication and interpersonal skills and have the ability to work in an interactive environment whilst also working with mínimal supervision. Previous experience in a hospital/healthcare setting and a knowledge of medical terminology and record procedures and practices is highly desirable.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you- Permanent part time & casual roles- Salary: $64,355 to $69,469 (pro rata for part time) plus 11.5% superannuation- Hourly rate: $40.58 to $43.80 (inclusive of 25% casual loading)- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
- Novated leasing-
- work related expenses-
- self-education and-
- additional superannuation-
- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance- Employee support through our dedicated free Employee Assistance Program (EAP)- Green travel allowance - if you walk, car pool or use public transport you could be eligible for up to $1,500 per year- Access to fitness and wellbeing benefits through- Fitness Passport For enquiries contact Aris Vasquez, Coordinator Administration Services on 9382 6111

Closing Date: 23/9/2024



  • Subiaco, Australia Tailoring Therapy Full time

    _**Primary Aim**_ To provide administration support to Tailoring Therapy, and a small level of personal assistance to the Director. - **Role Description**_ As the administration assistant you will play an important role in the company. You will work across a number of areas including reception, customer service, data entry and business administration. You...


  • Subiaco, Australia St John of God Health Care Full time

    Your role at St John of God Subiaco Hospital The Administration Assistant is responsible for providing a highly professional standard of reception and a comprehensive admission and clerical support service to hospital clientele, caregivers and the health care team. The Position- Answer telephone and desk enquiries and assist where possible or refer the...


  • Subiaco, Australia St John of God Health Care Full time

    Your role at St John of God Subiaco Hospital The Administrative Assistant is responsible for providing a highly professional standard of reception and a comprehensive admission and clerical support service to hospital clientele, caregivers and the health care team. The Position- Answer telephone and desk enquiries using a pleasant, courteous and...


  • Subiaco, Australia Fresh Start Recovery Programme Full time

    **Fresh Start Clinic - Administration Assistant** **Administration Assistant** Join a team dedicated to helping families with addiction. We are a not-for-profit organisation operating with a Christian ethos, offering generous salary packaging in a friendly and supportive working environment. **About the Role** The role of this position is to work as an...


  • Subiaco, Australia marvinHR Full time

    **ABOUT THE ORGANISATION** **ABOUT THE ROLE** Reporting to the Practice Manager, you will be primarily responsible for providing administrative support and offering a high level of care to clients and stakeholders accessing the service. - Assist with managing accurate patient information, including patient record-keeping (hardcopy and electronic); data...


  • Subiaco, Australia MultiLit Full time

    MultiLit is a leader in effective literacy instruction in Australasia. Our programs are uniquely placed to be successful because they are supported by scientific research and have been demonstrated to be effective in practice through rigorous trials. This high standard of integrity has ensured a pre-eminent reputation for effective literacy instruction and...


  • Subiaco, Australia Fresh Start Recovery Programme Full time

    **ABOUT THE ORGANISATION** Fresh Start is a not-for-profit organisation concentrating on detoxing, developing a drug-free lifestyle and providing rehabilitation services. Their unique and comprehensive drug and alcohol treatment approach has helped over 14,000 people and their families out of the vicious cycle of addiction. **ABOUT THE ROLE** As a...

  • Office Administrator

    7 months ago


    Subiaco, Australia Longreach Recruitment Full time

    Diverse role across administration, marketing and contracts administration. - Opportunity to grow your career. - Circa $75k + super. **About the company**: Our client is Australia's leading Large Format Retail Agency, with over 60 years combined experience and a team of dedicated professionals, they are a key industry player working on some of the biggest...


  • Subiaco, Australia Prime Recruitment Full time

    Prime Recruitment is seeking highly professional receptionist/administrator to join our team in Subiaco. **The role**: - Keeping the reception area tidy and presentable - Screening, answering and directing calls as necessary - Basic data entry and organisation - Posting ads on seek, indeed and similar **Benefits**: - Weekly pay - Develop your skills...


  • Subiaco, Australia Alzheimer's WA Full time

    **About Us**: Established in 1982, Alzheimer’s WA provides care, support, awareness and information to assist people living with dementia, as well as their families and carers. Our services include advocacy, education, partnerships, training, consultancy and holistic person-centred care programs, based on a philosophy of understanding the lived experiences...


  • Subiaco, Australia Prime Recruitment Full time

    Are you an organised multi tasker able to deal with a fast paced environment? Prime Recruitment is seeking that key player in our team to perform administrative/reception duties. **The role**: - Keeping the reception area tidy and presentable - Screening, answering and directing calls as necessary - Basic data entry and organisation - Posting ads on seek,...


  • Subiaco, Australia Australian Wildlife Conservancy Full time

    **Introduction**: **About AWC**: Australian Wildlife Conservancy (AWC) is a global leader in conservation, providing hope for Australia’s wildlife with a science-informed, land management partnership approach which delivers high impact results. We protect endangered wildlife in iconic regions such as the Kimberley, Cape York, the Top End and Kati...


  • Subiaco, Australia Australian Wildlife Conservancy Full time

    Australian Wildlife Conservancy (AWC) is a global leader in conservation, providing hope for Australia’s wildlife with a science-informed, land management partnership approach which delivers high impact results. We protect endangered wildlife across 12.5 million hectares in iconic regions such as the Kimberley, Cape York, the Top End and Kati Thanda-Lake...

  • Administration Officer

    7 months ago


    Subiaco, Australia Godrich Health Care Full time

    **About Godrich Health Care** Godrich Health Care is a Government Approved Provider that provides Home Care Packages. We pride ourselves on our professional customer service which enables our elderly clients the ability to stay in the comfort of their own homes for longer. You will have the opportunity to make a real difference in older people’s lives....


  • Subiaco, Australia Subi Sports Massage & Physio Full time

    **Key Responsibilities**: - Greet and assist clients in a warm and professional manner - Manage appointment bookings and scheduling using our CLINIKO booking system - Process payments through HICAPS and other payment systems - Maintain a clean and organized reception area - Assist therapists with administrative tasks as needed **Requirements**: - Previous...


  • Subiaco, Australia Quantum Human Resources Full time

    This position will suit a person who is organised, has experience managing the administration of a project (or similar large scope of work) and who wants to be a part of - One of the BIGGEST Defence project in WA history. - A collaborative and high performing team who regularly dedicate time to getting together. - An industry offering career growth...

  • Administration Officer

    6 months ago


    Subiaco, Australia St John of God Health Care Full time

    Your role at St John of God Subiaco Hospital As Safety, Quality and Risk Administration Officer you will provide comprehensive, high-level administration support to the Safety, Quality and Risk Team in a range of clerical tasks including scheduling and calendar maintenance; prioritizing and handling of inbound and outbound communications; preparing agendas...

  • Executive Assistant

    1 week ago


    Subiaco, Australia Longreach Recruitment Full time

    Join a leading Subiaco based firm, 4 days per week. - Suited to a highly experienced Property Assistant or Administrator. - Competitive salary; Circa $80 - $100k + super (pro rata). Our client is a leading firm in their field made up of a small, collaborative team based in Subiaco. The company invest, develop and manage retail and commercial property...

  • Administration Officer

    3 months ago


    Subiaco, Australia St John of God Health Care Full time

    Your role at St John of God Subiaco Hospital In this role you will coordinate the provision of high level administrative services to the Engineering Department. The Position- Provide administrative support to the Department.- Establish and manage effective office management systems.- Maintains confidentiality and a high level of discretion at all times.-...


  • Subiaco, Australia My Companionship Full time

    **About Us**: At **My Companionship**, we are passionate about providing high-quality home care services that improve the lives of our clients. We pride ourselves on our personal touch and dedication to excellence. As part of our growing team, we are looking for a friendly and organised **Administration Officer** to join us and become the first point of...