CEO Executive Assistant

2 weeks ago

Lewisham, Australia St Vincent de Paul Society Full time

**CEO Executive Assistant**:

- Date: 12 Feb 2024- Location: Lewisham, NSW, AU, 2049- Requisition ID: 665**About Us**:
**The St Vincent de Paul Society is a leading provider of community support services, whose values it is to shape a more just and compassionate society. **We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services. Our employees are recognised for their achievements and offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture. **The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities.**

**Your Role**:
**As the Executive support to the Chief Executive Officer you will also be required to p**rovide support the Board Chair (as required).**

**Your Responsibility**:

- **Maintain effective relationships with key contacts and relevant stakeholders and ensuring appropriate responses are provided and that clear and comprehensive details are taken and delivered.**:

- **Support the administration of Board meetings, Board dinners and set up for meetings.**:

- **Schedule and coordinate internal and external meetings; respond to meeting requests, ensuring the most efficient use of time by the CEO.**:

- **Effectively coordinate and follow-through of the activities and commitments of the CEO including the production of an annual calendar of key dates (this is done by the Governance Team and Company Secretary).**:

- **Proactively follow-through on behalf of the CEO, tasks delegated to ELT members and Directors and resolve issues or escalate as needed.**:

- **Co-ordinate the calendar of ELT meetings including the setting of agendas, confirmation of minutes and follow-through of agreed actions.**:

- **Provide secretariat support, including administration and minute taking for all ELT meetings.**:

- **Ensure that all of the CEO’s meeting documents, correspondence and other documents are prepared and appropriately filed.**:

- **Manage the CEO’s expenses.**:

- **Provide leadership, coaching and mentoring to a team of Executive Assistants.**:

- **Contribute to a safe working environment for staff, members and volunteers by implementing the Society’s workplace health and safety practices.**:

- **Contribute to the implementation of effective risk management procedures to ensure compliance with legal, employment and governance requirements.**:

- **Work as part of the EA team and back-up other EAs over leave periods, large full company events (eg CEO Sleepout).**

**You Will Need**:

- **Ability to proactively and constructively follow-through on behalf of the CEO with senior management on delegated tasks and problem solve issues as needed.**:

- **Extensive experience supporting Senior Executive Managers and/or Board Directors;**:

- **Demonstrate effective time management, high level of initiative, enthusiasm, drive and energy.**:

- **Strong interpersonal, rapport building, and communication skills including the ability to establish and maintain professional and constructive relationships with the Board, State Council, management, members, volunteers and staff and external parties to achieve required business outcomes.**:

- **Experience with working with corporate governance frameworks.**:

- **Extensive experience in minute taking at an executive level.**:

- **Advanced skills in Microsoft Office suite (Word, Excel, Visio, PowerPoint, Outlook) and experience in the coordination of document management systems (SharePoint)**:

- **High level experience in diary management including planning, organising and prioritising work.**:

- **Commitment to strict confidentiality and demonstrated ability to show discretion and tact.**:

- **Ability to work with a diverse group of individuals and relate well to those we assist with understanding and empathy surrounding the issues affecting them.**:

- **Willingness to work a flexible schedule to achieve the needs of the CEO, including some evenings and weekend to support the Board of Directors.**:

- **Ability to work as a team member that fosters a team approach and willingness to adhere to and work within the Mission and ethos of the Society.**
***:

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