![St Vincent de Paul Society](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
1 week ago
Job No:
VIN3299
***
Location:
Lewisham
***:
- Opportunity to make a difference in a purposeled organisation
- Hybrid way of working work/life flexibility options
- Notforprofit salary packaging tax free benefits, increasing your take home pay
- The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities._
Your new role:
Executive Assistant to the
_ _Executive Director of People, Culture, and Safety is a vital role providing administrative support and assistance to the Directorate. Your exceptional organisational skills and attention to detail will ensure the smooth execution of daily operations.
Your responsibilities:
- Create and oversee the directorate annual calendar of key events and activities.
- Coordinate the timely preparation and submission of Board and ELT directorate papers in line with governance requirements.
- Support the ED in overseeing directorate wide planning and prioritisation.
- Organise directorate staff meetings and events.
- Coordinate the Board People and Culture Committee meetings including creating agendas, submitting papers, and writing minutes in line with governance requirements.
- Coordinate and followup on the completion of corporate reporting and compliance activities across the directorate including reporting against OKRs, risk management, compliance learning, leave planning and budgeting.
- Assist with the management of the directorate's document management system ensuring that all relevant meeting documents, correspondence and other documents are appropriately filed.
- Manage the expenses of the ED.
- Contribute to the implementation of effective risk management procedures to ensure compliance with legal, employment and governance requirements.
To be successful, you will need:
- Demonstrated effective time management; high level of initiative, enthusiasm, drive and energy.
- Sound interpersonal and communication skills including the ability to establish and maintain professional relationships with management and staff at all levels.
- Experience in minute taking at senior level.
- Advanced skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and experience in the coordination of document management systems (SharePoint).
- High level experience in diary management including planning, organising and prioritising work.
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